home *** CD-ROM | disk | FTP | other *** search
Text File | 1991-08-20 | 160.0 KB | 4,003 lines |
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
- PC─INDEX User's Guide
- Version 4.00
-
- Copyright (c) 1989─91 HELP Software
- 16706 Bradley Ct
- Belton, MO 64012
- (816) 331─5809
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
- LICENSE AGREEMENT
-
- Copyright: This software product is copyrighted and all rights
- reserved by HELP Software. It is intended for the use of the
- original purchaser only. Purchaser is hereby licensed to install
- and use the software on any single user system at any one time,
- and may not transfer the software to other entities or computers
- for use by others. You may make backup copies as needed for your
- use, but you may not distribute the software in any way or form.
- Return the manual, disk, and any backup copies to HELP Software
- if you decide not to accept this agreement.
-
- Approach: We at HELP Software feel that we offer our software at
- a price which everyone can afford. Obtaining and installing an
- illegal copy is not only in violation of copyright law for all
- parties involved, it is unfair to the industry, and to those who
- purchased a legal copy. We have demonstrated our good faith by
- not using any form of copy protection, and you can show yours by
- adhering to this license agreement. Installation of the program
- indicates acceptance of this agreement.
-
- Warranty: HELP Software warrants this software product and the
- associated manual for a period of ninety (90) days. Warranty
- requests must include invoice number and date of purchase.
-
- Liability: The user hereby agrees that regardless of the form of
- any claim, liability for any damages or loss incurred because of
- this product shall not exceed the registration fee or purchase
- price.
-
-
-
-
-
-
-
-
-
-
-
- PC─INDEX Copyright (c) HELP Software 1989─91
- 16706 Bradley Court Belton, MO 64012 (816) 331─5809
-
-
-
-
-
-
- TABLE OF CONTENTS
-
-
- WHAT DOES PC─INDEX DO ?...........................1
-
- SYSTEM REQUIREMENTS...............................3
-
- NEW FEATURES......................................3
-
- INSTALLATION......................................4
-
- GETTING STARTED...................................4
-
- QUICK START ─ EXAMPLES............................6
- Extract Single Words.........................7
- Edit Extracted word file.....................9
- Build Single Word Index.....................10
- Extract Phrases.............................15
- Build Phrase Index..........................16
- Extracting Personal Names...................18
-
- PROCESSING MULTIPLE FILES........................22
-
- OTHER FEATURES...................................27
- Turning PC─INDEX on and off.................27
- ON─LINE HELP................................27
- Black and White monitors....................27
-
- MENU SELECTIONS..................................28
- File Menu...................................28
- Edit Menu...................................40
- Document Type Menu..........................42
-
- ERROR MESSAGES...................................48
- BUG REPORT FORM..................................52
- PC─INDEX SUGGESTION FORM.........................53
-
- INDEX 1 (Single Word Index)......................54
- INDEX 2 (Phrase Index)...........................64
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
- WHAT DOES PC─INDEX DO ?
-
- PC─INDEX is designed to produce the type of an index that you
- would find in the back of a book or reference manual. There are
- many options available and two types of indexes that can be
- created with PC─INDEX.
-
- Both index types are described here along with a section of that
- index type as an example.
-
- 1) Single Word Index: An index can be created listing every
- occurrence of every single word in a document. Optionally, you
- can include only the words you specify, or you can eliminate all
- occurrences of the 1000 most common words in the English
- language. You can even tell PC─INDEX to only index capitalized
- words (like names).
-
- Single Word Index Example:
-
- ── A ── bottom 9─10, 13
- abbreviation 8 box 10, 14
- abort 22 boxes 15
- absence 8 brackets 8, 18
- acceptance 2 BRADLEY 1─2
- accordingly 20 breaks 5
- accurate 5 brief 11
- accurately 5 broken 12
- active 8, 15, 18 Brown 4
- actual 9, 13 Build 2, 9,
- 11─12 adapter 20 builds 14
- added 4 built 14
- addition 4 bw 20
- additional 7
- address 7
- adhering 2 ── C ──
- adjust 7, 20 calculated 9,
- 13 advanced 7 call 9
- advertising 7 called 9, 13
- afford 2 case 7─8, 18─19
- AGREEMENT 1─2 cases 15
- agrees 2, 7 catch 4
- alone 7 cd 5
- alpha 7, 15─16, 18─19 CH 16
- alphabet 7, 10, 14 chance 6, 18
- alphabetical 14, 17─18 chapter 12
- alphanumeric 7, 18─19 chapters 12
-
-
-
-
-
-
-
- 1
-
-
-
-
-
- 2) Phrase Index: An index can be generated listing all phrases
- that you specify. A new feature added to PC─INDEX 4.0 is the
- ability to find personal names in a document and save them in a
- file for you.
-
- Another new feature is the ability to list entries with up to two
- levels, like a name listed last name, first name (i.e. Jennifer
- WILLIAMS listed WILLIAMS, Jennifer) or a category with a sub─
- category (i.e. Winter activities, skiing). Look under the "W"
- entries in the sample phrase index below for some examples.
-
- Phrase Index Example:
-
- ── A ── ── I ──
- automatically 21 index 1─22
-
-
- ── B ── ── O ──
- Black and White monitor 20 on line help 4
- Bradley 1─2 Option Menu 2, 11
- build index 2, 9, 11─12 options 3, 6─8, 11, 15─20
-
-
- ── C ── ── Q ──
- copyright 1─2, 11, 15, 19─20 Quick Start Example 2
- Court 1─2
- created 3, 5─6, 8─9, 12─14
- ── S ──
- spinoff list 11, 14, 17─18
- ── D ── system requirements 23
- Document Format Menu 2
-
- ── W ──
- ── E ── WALTERS,
- Edit Extracted word file 2, Clifford 4, 7─9
- 8─9, 12, 14, 18 George 5, 18
- Edit Menu 2, 7, 14─15, 18 Susan 8, 34, 36
- Error Messages 2, 20 WILLIAMS, Jennifer 8
- extract words 2, 6─7 winter activities,
- building a snowman 2
- ice skating 4─13, 15
- ── F ── skiing 39, 52
- File Menu 3, 6, 9, 11─12,
- 17, 21
-
-
-
-
-
-
-
-
-
- 2
-
-
-
-
-
- PC─INDEX can also create a list of all unique words and generate
- a word frequency report.
-
- PC─INDEX can index any size file. It can even handle multiple
- files at once. Related files such as chapters of a book,
- depositions, or trial transcripts can be indexed as a group.
-
- PC─INDEX differs significantly from the index feature in most
- word processors. Instead of having to mark each word or phrase
- (as you do with most word processors), PC─INDEX simply searches
- your document(s) for the words or phrases that choose to include.
-
- PC─INDEX supports a number of popular word processors. Currently
- WordPerfect, Microsoft Word, Wordstar, Wordstar 2000, and
- Multimate documents are supported in addition to ASCII files.
-
-
- SYSTEM REQUIREMENTS
-
- The minimum requirements for PC─INDEX are 640K of RAM, one floppy
- disk drive, one hard disk drive, and DOS 2.1 or higher.
-
-
- NEW FEATURES
-
- The ability to list entries with up to two levels, like a name
- listed last name, first name (i.e. WILLIAMS, Jennifer) or a
- category with a sub─category (i.e. Winter activities, skiing).
- Look under the "W" entries in the sample phrase index for some
- examples.
-
- The ability to automatically extract personal names from a
- document. Many genealogists have asked for this, but hopefully
- it will be of use to others as well.
-
- You can now view or print an index (or any text file) from within
- PC─INDEX. In previous versions you had to quit the program and
- use DOS commands.
-
- A DOS shell has been added if you need to perform any DOS
- commands while using PC─INDEX.
-
-
-
-
-
-
-
-
-
-
-
-
- 3
-
-
-
-
-
- You can now choose from a list of files instead of having to
- remember the exact path and name of the file you wish to use.
- This function is available anywhere a filename is asked for.
-
- INSTALLATION
-
- The installation of PC─INDEX is very simple. Just copy the file
- on the PC─INDEX program diskette to your hard disk. To save
- space there is only one file distributed on the program disk
- (UNPACK.EXE). This file is made up of a number of files
- compressed into one large file using LHA, a compression program
- written by Haruyasu YOSHIZAKI. After copying the file to your
- hard disk, type UNPACK and the files needed by PC─INDEX will be
- created.
-
- For example, to install PC─INDEX on a hard disk you might install
- it with the program disk in drive A: using the following
- commands. (Make sure you are at the C:> prompt.)
-
- md \pci
- cd \pci
- copy a:*.* c:\pci
- unpack
-
- The first line "md \pci" creates the directory named "pci". This
- directory may be named anything you wish.
-
- The second line "cd \pci" makes the directory pci the current
- directory.
-
- The third line "copy a:*.* c:\pci" copies the unpack.exe file to
- the pci directory.
-
- The fourth line "unpack" runs the unpack program and creates all
- of the files that you need to use PC─INDEX.
-
-
- GETTING STARTED
-
- Before you use PC─INDEX, be sure to read the READ.ME. file for
- any recent changes or additions to the program or the
- documentation.
-
- You can do this by typing the command: TYPE READ.ME from the DOS
- command line or by using the View Index command under the File
- Menu in
-
-
-
-
-
-
-
- 4
-
-
-
-
-
- PC─INDEX. The View Index command can be used to view any ASCII
- or Text file.
-
- Before using PC─INDEX you should make a complete backup copy of
- the PC─INDEX program diskette.
-
- You should have received one manual and one program diskette.
- After running UNPACK, you should have the following files.
-
- PCI.EXE ─ program file
- PCI.DOC ─ documentation file
- PCI.HLP ─ help file
- PCI.INX ─ help index file
- PCI.DEF ─ default settings file
- CUSTOM.SET ─ custom character set
- DISCARD.DBF ─ list of 1,000 most common words
- DISCARD.DBI ─ index for common words
- NAMES.DBF ─ list of 12,000 + personal names
- NAMES.DBI ─ index for name list
- READ.ME ─ latest information about PC─INDEX
- ORDER.FRM ─ order form
- SAMPLE1.DOC ─ sample for multi─file document example
- SAMPLE2.DOC ─ sample for multi─file document example
- SAMPLE3.DOC ─ sample for multi─file document example
-
- The files NAMES.DBF and NAMES.DBI are only used for Extracting
- Names from a document. If you don't plan to extract names you
- might want to delete these two files, since they take up so much
- disk space.
-
- There is an example given for each type of index that PC─INDEX
- will create. All of the examples use the text in this document
- to create the index.
-
- The best way to learn how to use PC─INDEX is to work through the
- example for the type of index that you want to create. Then try
- your own document.
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
- 5
-
-
-
-
-
- QUICK START ─ EXAMPLES
-
- In order to get you up and running as quickly as possible,
- several examples have been included to demonstrate the general
- use of PC─INDEX.
-
- For all of these examples we will index the documentation
- contained in the file 'PCI.DOC'.
-
- The PCI.DOC file was created by printing this document to disk.
- If you are not using one of the word processors supported by PC─
- INDEX, the best way to prepare your document for indexing is to
- print it to disk. This method will normally preserve the file
- formatting needed by PC─INDEX.
-
- Simply saving a file as an ASCII or TEXT file will usually not
- preserve the formatting. Form feeds or extra line feeds at the
- beginning and end of a page, which PC─INDEX needs, will usually
- be removed.
-
- If you are using one of the document types supported by PC─INDEX,
- (i.e. WordPerfect, WORD, Wordstar, etc.) then don't worry about
- this. Your documents will be handled differently, and there are
- more precise methods for determining where page breaks occur.
-
- There are two types of indexes that PC─INDEX can create for you.
- Each index type requires two steps and one has an optional third
- step. There is an example for each index type. They are
- presented in the following order:
-
- 1) Single Word Indexes
- 2) Phrase Index
-
-
-
- INDEX TYPE ONE: SINGLE WORD INDEX
-
- There are two single word indexes available with PC─INDEX. The
- first is capable of producing an index on every single word in a
- document. The second index type will only index capitalized
- words.
-
- Controls are available which allow you to either include only the
- words you want or to automatically discard common words like
- 'a','and', 'the', etc.
-
- To begin using PC─INDEX type PCI and press enter.
-
-
-
-
-
-
- 6
-
-
-
-
-
- STEP ONE: Extract Single Words
-
- This option will extract words from a document, one at a time,
- and record them in sorted order along with the page number that
- they occur on. Many words like a, and, the, if, of, etc will be
- eliminated and will not be recorded unless you change the
- options.
-
- First, select Text (ASCII) as the document type from the Document
- menu. If the wrong document type is selected, results will be
- unpredictable.
-
- Next, select the Extract Single Words option from the FILE menu,
- by using the cursor keys and pressing ENTER. You should now see
- a new window asking you for an input filename, an output
- filename, the page size, the first page number to start indexing
- on, the first page number to use, and several other options.
-
- For the input filename type 'PCI.DOC' and press enter. The
- output filename 'PCI.SRT' will be entered automatically. You can
- also press F2 here to display a list of files and select a file
- from the list.
-
- This document was created using 60 lines per page (the standard
- for letter size paper is usually 66, but to accommodate those
- with laser printers we used 60 here). Leave this setting as it
- is.
-
- Next enter 4 for the Start Indexing on Page entry, (we want to
- skip the first 3 pages that contain the title page, the
- disclaimer, and the table of contents) and begin indexing with
- the 4th page. Leave the First Page Number to use setting at 1.
- This will make PC─INDEX skip the first 3 pages, begin indexing on
- page 5, but use page number one for the first page indexed.
-
- The rest of the selections can be broken into two types. Which
- word list to use and what type of conversion to perform. One
- selection can be made from the choices in each of the two groups.
-
- The three choices on the left determine what words will be
- included in the index. If you select the first choice, Don't Use
- Any Word List, all words in the document will be included in the
- index. If you select the second choice, Use Include Word List,
- only the words found in the include word list will be indexed.
- If you select the third choice, Use Discard Word List, all common
- words in the Discard Word List will automatically be eliminated
- from the index, all other words will be included.
-
-
-
-
-
-
- 7
-
-
-
-
-
- The four choices on the right determine what type of case
- conversion will be performed on each word, if any. If you select
- the first option, Perform No Conversion on Word, then all words
- will be left alone and no conversion will be performed. By
- selecting Convert Word to UPPER Case or Convert Word to lower
- case, all words can be converted to all upper or all lower case.
- If you select Convert Word to UPPER/lower Case, the first letter
- of each word will be converted to uppercase and the rest of the
- word will be lower case.
-
- The completed window should look like this:
-
- +───────────────────────────────────────────────────────────────+
- │ Input File Name: (Name of Document to process) │
- │ pci.doc │
- │ │
- │ Output File Name: │
- │ pci.srt │
- │ │
- │ Page Size Start Indexing on Page First Page Number to use │
- │ 60 4 1 │
- │ │
- │ Don't Use Any Word List X Perform No Conversion on Word│
- │ │
- │ Use Include Word List Convert Word to UPPER Case │
- │ │
- │ X Use Discard Word List Convert Word to lower Case │
- │ │
- │ Convert Word to UPPER/lower │
- +───────────────────────────────────────────────────────────────+
-
- When you have finished entering the filenames and other
- information, press F10 to begin processing 'PCI.DOC'.
-
- You should now see a window which gives you the current status
- and tells you how the processing of PCI.DOC is going. You will
- be kept informed of how many characters, lines, words, and pages
- have been processed as well as how many matches have been found.
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
- 8
-
-
-
-
-
- STEP TWO: Edit Extracted word file
-
- This step is optional, although you will probably want to use it.
-
- It gives you a chance to fine tune the single word index before
- you complete it. By using this option, you can deactivate words
- so that they will not be included in the index and change the
- case of words that are included from lowercase to uppercase and
- vice versa.
-
- Select the 'Edit Extracted word file' option from the EDIT menu.
- You will be asked for an input filename. PC─INDEX will enter the
- name of the output file from the Extract Words option, PCI.SRT.
- Just leave the name alone and press enter. After a few seconds
- you will see a list of each unique word in PCI.DOC.
-
- +──────────────────────────────────────────────────────────────+
- │ +────────────────+ │
- │ │ * additional │ │
- │ │ * abort │ │
- │ │ * absence │ │
- │ │ * acceptance │ │
- │ │ * accordingly │ │
- │ │ * accurate │ │
- │ │ * accurately │ │
- │ │ * active │ │
- │ │ * actual │ │
- │ │ * adapter │ │
- │ │ * add │ │
- │ │ * added │ │
- │ │ * addition │ │
- │ │ * additional │ │
- │ │ * address │ │
- │ │ * adhering │ │
- │ │ * adjust │ │
- │ │ * advanced │ │
- │ │ * advertising │ │
- │ │ * afford │ │
- │ │ * AGREEMENT │ │
- │ │ │ │
- │ +────────────────+ │
- │ESC─end SPACE─mark/clear one entry F2─mark/clear all F3─UPPER │
- │ F4─lower case F5─UPPER lower F6─top F7─next │
- +──────────────────────────────────────────────────────────────+
-
- To the far left of each word is an asterisk. The presence or
- absence of an asterisk indicates whether or not the word is
- active. If a word is active, it will be included in the index
- when it is created. Words can be toggled one at a time between
- being active and inactive by using the spacebar. The
-
-
-
- 9
-
-
-
-
-
- words can also be toggled as a group between being active and
- inactive by pressing F2. By pressing F2 all words will be
- alternately set to active or inactive.
-
- If you have individual words which need to be different you may
- change them here. For instance go to the entry 'ASCII'. Since
- ASCII is an abbreviation it needs to be listed in uppercase. By
- pressing F3, the entry will be changed immediately to all
- uppercase if it isn't already. You may have a name which needs
- to have the first letter uppercase and the rest lowercase. For
- example go to the entry 'Australia'. By pressing F5 you can
- change the word from australia to Australia. In the same manner,
- pressing F4 would change the word to all lower case.
-
- If you are processing a large document, you may have more words
- than the Edit Extracted Word File option will allow you to work
- with at one time. Edit Extracted Word File allows up to 1000
- unique words to be in memory at any one time. If your list
- contains more than 1000 words, you can get the next group of
- words by pressing F7. You can continue this process until you
- have worked with the entire list. You can go back to the first
- group (the top of the list) by pressing F6.
-
- When you are done editing the word list press ESCape to return to
- the main menu. All changes have already been saved.
-
-
- STEP THREE: Build Single Word Index
-
- The third and final step 'Build Single Word Index' is found under
- the FILE menu. This step takes the file created by the 'Extract
- Single Words' selection and edited by the 'Edit Extracted Word
- File' selection and creates the index.
-
- Select 'Build Single Word Index' from the FILE menu. You will be
- asked for the input file and output file. PC─INDEX remembers the
- name that you gave the file ('PCI.SRT') when you extracted the
- word list. You should leave this name as it is.
-
- Next you will be asked what name you want to use for the output
- file. This is the name that the actual index will be called.
- For this example we'll call it 'PCI.NDX'.
-
- The next entry is the Wildcard Description File Name. This entry
- is only
-
-
-
-
-
-
-
-
- 10
-
-
-
-
-
- used if you are processing several files at the same time. We
- won't use it here.
-
- Next, PC─INDEX wants to know the page length (how many lines per
- page) you want to use. The default setting is 66 which is the
- proper setting for letter size paper. If you are using legal
- size paper, the proper setting would be 88. This number does not
- need to match the lines per page setting you used when you
- selected 'Extract Words'. Many laser printers normally output 60
- lines per page. If you will be printing the index to a laser
- printer you will want to set this option to 60.
-
- The next item to fill in is the page width. Here you will enter
- the total number of characters that will fit on one line or your
- printer. The maximum width accepted by PC─INDEX is 132
- characters. The number next to page width in reverse video is
- the calculated width required for the settings you have selected.
-
- Next, PC─INDEX asks you the number of columns you would like the
- index to be. You will be able to produce an index up to four
- columns wide. An example of a two column index is included at
- the end of this document.
-
- The column width is the next entry. This entry controls the
- width of each column in the index. The minimum allowable width
- is 30 characters and the maximum is 99.
-
- The number of spaces between columns can range from 1 to 9
- characters.
-
- Next fill in the top, bottom, left, and right margins to the
- settings that you wish.
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
- 11
-
-
-
-
-
- The completed input window should look something like this:
-
- +───────────────────────────────────────────────────────────────+
- │ Input File Name: │
- │ pci.srt │
- │ │
- │ Output File Name: │
- │ pci.ndx │
- │ │
- │ Wildcard Description File: (Leave blank if not needed) │
- │ │
- │ Page Size Page Width (Columns) Number of Columns │
- │ 66 80 78 2 │
- │ Column Width Space Between Columns Top Margin │
- │ 30 3 5 │
- │ Bottom Margin Left Margin Right Margin │
- │ 5 10 5 │
- │ │
- +───────────────────────────────────────────────────────────────+
-
- When you have finished entering the filenames and other
- information, press F10 to begin building the single word index.
-
- You should see a status box which tells you the number of words
- to be processed, the number of words actually processed, the
- letter of the alphabet currently being processed, percentage
- completed, and the elapsed time.
-
- This process should only take a few seconds for this example.
- When it is finished, you will be returned to the main menu and
- the completed index is contained in the text file named
- 'PCI.NDX'. If you wish to view the file you can select View
- Index from the File Menu. If you want to print the index to a
- printer select Print Index from the File Menu. Since 'PCI.NDX'
- is an ASCII file, you could also load it into almost any word
- processor and edit it further if you wish.
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
- 12
-
-
-
-
-
- INDEX TYPE TWO: PHRASE INDEX
-
- The phrase index feature of PC─INDEX will quickly create an index
- listing the page number(s) of all phrases that you provide. You
- can use PC─INDEX to create this list for you.
-
- Creating a Phrase List:
-
- One technique for creating a complete list of phrases is to start
- with a list of all unique words used in a document and build
- phrases from them. PC─INDEX can help you do this. By using
- the Extract Single Words function and then the Spinoff Unique
- Words function, you can quickly create a complete listing of all
- words in your document and write them to a phrase file.
-
- More information on spinning off unique words is available under
- the File Menu section later in this manual.
-
- For this example we will create a short list of phrases to index.
-
- Select Edit Phrase File from the Edit menu. There are currently
- no phrases listed here.
-
- Press F3 to begin adding phrases. You should see a new window
- appear. There are three entries that you can make. Level One,
- Level Two, and Search String. There must be an entry for Level
- One and the Search String.
-
- The Search String is the actual phrase that PC─INDEX searches for
- in your document. In order for a phrase to be included in an
- index, the Search String must be entered into PC─INDEX exactly as
- it appears in the document.
-
- The Level One and Level Two entries are for headings and sub─
- headings. They control how an entry will appear in an index. A
- good example of headings and sub─headings is a name. For
- example, the name Brian BENSON would be entered:
-
- Level One Level Two Search String
- BENSON Brian Brian BENSON
-
- In the final index, this entry will appear like this:
-
- BENSON, Brian 12, 13, 15
-
-
-
-
-
-
-
-
-
- 13
-
-
-
-
-
- If there is more than one person with the same surname, (e.g.
- Brian BENSON, Courtney BENSON, and Lisa BENSON) then the final
- index would appear like this:
-
- BENSON,
- Brian 12, 13, 15
- Courtney 14, 17
- Lisa 19
-
- This same technique can be used for sub─categories within
- categories. For example, the following phrase entries:
-
- Level One Level Two Search String
- Monitors Color Color Monitors
- Monitors Monochrome Monochrome Monitors
-
- Would appear in the index like this:
-
- Monitors,
- Color 15─19
- Monochrome 44
-
- The Search String does not have to match the Level One and Level
- Two Entries. This will give you a lot of flexibility in
- controlling the appearance of a phrase index. For example, the
- following phrase entries:
-
- Level One Level Two Search String
- Soft Drinks Diet Colas Diet Pepsi
- Soft Drinks Colas Coca Cola
-
- Would appear in the index like this:
-
- Soft Drinks,
- Colas 14, 17
- Diet Colas 55
-
- Notice that the Search Strings Coca Cola and Diet Pepsi are not
- listed anywhere in the index, but they are the strings that must
- be found in the document for the phrases to be included in the
- index.
-
-
-
-
-
-
-
-
-
-
-
-
- 14
-
-
-
-
-
- Select Edit Phrase List from the Edit List Menu and press F3 to
- begin adding the following phrases to the list:
-
- Level One Level Two Search String
- Black and White monitor Black and White monitor
- Build Single Word Index Build Single Word Index
- Copyright Copyright
- Document Format Menu Document Format Menu Edit
- Edit File Edit Custom Character Set Edit Custom Character Set
- Edit File Edit Discard Word File Edit Discard Word File
- Edit File Edit Extracted Name File Edit Extracted Name File
- Edit File Edit Extracted Word File Edit Extracted Word File
- Edit Files Edit Include Word File Edit Include Word File
- Edit Files Edit Phrase File Edit Phrase File
- Edit Menu Edit Menus
- Error Messages Error Messages
- Examples Examples
- Extract Words Extract Words
- File Menu File Menu
- Help Software Help Software
- on line help on line help
- Option Menu Option Menu
- Quick Start Quick Start
- Spinoff List Spinoff List
- System Requirements System Requirements
- Word Frequency Word Frequency
-
- You do not need to enter phrases in sorted order, PC─INDEX will
- sort them for you.
-
- Add more phrases if you wish, but this should be enough phrases
- to give you a good idea how this function works. Press ESCape or
- F10 again.
-
-
- STEP ONE: Extract Phrases
-
- This option will extract all phrases that you provided and record
- them in sorted order along with the page number that they occur
- on.
-
- First, select Text (ASCII) as the document type from the Document
- menu. If the wrong document type is selected, results will be
- unpredictable.
-
- Next, select the Extract Phrases option from the FILE menu. You
- should now see a new window asking you for an input filename, an
- output filename, the page size, the first page number to start
- indexing on, and the first page number to use.
-
-
-
-
- 15
-
-
-
-
-
- For the input filename type 'PCI.DOC' and press enter. For the
- output filename type 'PCI.SRT' and press enter. This document
- was created using 60 lines per page (the standard for letter size
- paper is usually 66, but to accommodate those with laser printers
- we used 60 here). We will leave this setting as it is. Next
- enter 4 for the Start Indexing on Page entry, (we want to skip
- the first 3 pages that contain the title page, the disclaimer,
- and the table of contents) and leave the First Page Number to use
- setting at 1.
-
- The completed window should look something like this:
-
- +───────────────────────────────────────────────────────────────+
- │ Input File Name: (Name of Document to process) │
- │ pci.doc │
- │ │
- │ Output File Name: │
- │ pci.srt │
- │ │
- │ Page Size Start Indexing on Page First Page Number to use │
- │ 60 4 1 │
- +───────────────────────────────────────────────────────────────+
-
-
- When you have finished entering the filenames and other
- information, press F10 to begin processing 'PCI.DOC'.
-
- You should now see a window which gives you the current status
- and tells you how the processing of PCI.DOC is going. You will
- be kept informed of how many characters, lines, words, and pages
- have been processed as well as how many matches have been found.
-
- This process should only take a few seconds for PCI.DOC.
-
-
- STEP TWO: Build Phrase Index
-
- The second and final step 'Build Phrase Index' is found under the
- FILE menu. This step takes the file created by the 'Extract
- Phrases' selection and builds the final index.
-
- Select 'Build Phrase Index' from the FILE menu. You will be
- asked for the input file and output file. PC─INDEX remembers the
- name that you gave the file ('PCI.SRT') when you extracted the
- phrases. You should leave this name as it is.
-
-
-
-
-
-
-
-
- 16
-
-
-
-
-
- Next you will be asked what name you want to use for the output
- file. This is the name that the actual index will be called.
- For this example we'll call it 'PCI.NDX'.
-
- The next entry is the Wildcard Description File Name. This entry
- is only used if you are processing several files at the same
- time. We won't use it here.
-
- Next, PC─INDEX wants to know the page length (how many lines per
- page) you want to use. The default setting is 66 which is the
- proper setting for letter size paper. If you are using legal
- size paper, the proper setting would be 88. This number does not
- need to match the lines per page setting you used when you
- selected 'Extract Phrases'. Many laser printers normally output
- 60 lines per page. If you will be printing the index on a laser
- printer you will want to set this option to 60.
-
- The next item to fill in is the page width. Here you will enter
- the total number of characters that will fit on one line. The
- maximum width accepted by PC─INDEX is 132 characters. The number
- next to page width in reverse video is the calculated width
- required for the settings you have selected.
-
- Next, PC─INDEX asks you the number of columns you would like the
- output to be in. You will be able to produce an index up to four
- columns wide if your phrases are small enough. An example of a
- two column phrase index is included at the end of this document.
-
- The column width is the next entry. This entry controls the
- width of each column in the index. The minimum allowable width
- is calculated by PC─INDEX and is equal to the longest phrase that
- you entered. The maximum is 99 characters.
-
- The number of spaces between columns can range from 1 to 9
- characters.
-
- Next fill in the top, bottom, left, and right margins to the
- settings that you wish.
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
- 17
-
-
-
-
-
- The completed input window should look something like this:
-
- +───────────────────────────────────────────────────────────────+
- │ Input File Name: │
- │ pci.srt │
- │ │
- │ Output File Name: │
- │ pci.ndx │
- │ │
- │ Wildcard Description File: (Leave blank if not needed) │
- │ │
- │ Page Size Page Width (Columns) Number of Columns │
- │ 66 80 78 2 │
- │ Column Width Space Between Columns Top Margin │
- │ 30 3 5 │
- │ Bottom Margin Left Margin Right Margin │
- │ 5 10 5 │
- +───────────────────────────────────────────────────────────────+
-
- When you have finished entering the filenames and other
- information, press F10 to begin processing 'PCI.SRT'.
-
- You should see a status box which tells you the number of phrases
- to be processed, the number of phrases actually processed, the
- letter of the alphabet currently being processed, percentage
- completed, and the elapsed time.
-
- This process should only take a few seconds for this example.
- When it is finished, you will be returned to the main menu and
- the completed index is contained in the text file named
- 'PCI.NDX'. If you wish to view the file you can select View
- Index from the File Menu. If you want to print the index to a
- printer select Print Index from the File Menu. Since 'PCI.NDX'
- is an ASCII file, you could also load it into almost any word
- processor and edit it further if you wish.
-
-
- Extracting Personal Names
-
- This menu selection is new to this version of PC─INDEX. Extract
- Personal Names will go through a document finding personal names,
- first and last names and writing them out to a phrase file. This
- file can then be used to create a name index or merged with
- another phrase file to create a more comprehensive index that
- includes names.
-
- This selection is not guaranteed to find all names in a document,
- but it is a
-
-
-
-
-
- 18
-
-
-
-
-
- good starting point. Usually this option will extract
- capitalized words that are not really names rather than omit
- names.
-
- In order to use this option correctly, it will be helpful to
- understand what is happening. PC─INDEX scans a document until it
- finds at least two capitalized words in a row. If two
- capitalized words are found, then the first word is looked up in
- the Personal Name File. If the name is found then this sequence
- of capitalized words is assumed to be a person's name.
-
- The Personal Name File contains over 12,000 first names. You may
- want to browse through the list using the Edit Personal Name File
- (found in the Edit List Menu) to make sure that it contains names
- you know you need.
-
- When you select Extract Personal Names, you will see a screen
- asking you for an Input File Name, an Output File Name, the
- Maximum Number of Words in a Name, and information regarding the
- surname (last name).
-
- For the input file name enter the name of the document you want
- to extract names from. For the output file name enter any name
- you want. It is recommended that you use a file name with the
- extension '.dbf'.
-
- The maximum number of words in a name can be any number from 2 to
- 6. There must be at least 2 words in a name (a first and last
- name) and no more than 6. In any case, the total number of
- characters in a name must be 70 or less. For this example enter
- 3 for the Maximum Number of Words in a Name.
-
- The last three choices tell PC─INDEX how last names can be
- recognized. These choices were added to help PC─INDEX to find
- names faster and more accurately.
-
- The fastest and most accurate method for extracting names is Last
- Name contains ALL CAPS. In order to use this option, all
- surnames must contain all capital letters and names that are not
- surnames cannot contain all caps. If it isn't possible to use
- all caps in last names then use one of the other options. If it
- doesn't matter to you whether last names are all caps or not,
- then it is recommended that you use all caps. The increase in
- speed and accuracy will be significant.
-
- The next option, Last Name is not ALL CAPS tells PC─INDEX that no
- names will contain only capital letters. This is the second
- fastest and second most accurate method for extracting names.
-
-
-
-
-
- 19
-
-
-
-
-
- The last option, Last Name may or may not be ALL CAPS should be
- selected if the way capital letters used in names is not
- consistent.
-
- For this example select Last Name contains ALL CAPS.
-
- The completed screen should look something like this:
-
-
- +───────────────────────────────────────────────────────+
- │ Input File Name: (Name of Document to process) │
- │ pci.doc │
- │ │
- │ Output File Name: │
- │ pcinames.dbf │
- │ │
- │ Maximum Number of Words in a Name (2 ─ 6) │
- │ 3 │
- │ │
- │ X Last Name is ALL CAPS │
- │ │
- │ Last Name is not ALL CAPS │
- │ │
- │ Last Name may or may not be ALL CAPS │
- +───────────────────────────────────────────────────────+
-
-
- When you have finished entering the filenames and other
- information, press F10 to begin processing.
-
- You should see a status box which tells you the number of words
- to be processed, the number of words actually processed, the
- number of names found, percentage completed, and the elapsed
- time.
-
- After this is complete, browse through the names that were just
- extracted by selecting Edit Extracted Name File from the Edit
- List Menu. This will allow you to correct names if necessary, to
- delete entries completely, or to manually add names to the list.
-
-
-
-
-
-
-
-
-
-
-
-
-
-
- 20
-
-
-
-
-
- If you are following the entries in this example, the Extracted
- Name File should look like this:
-
- +───────────────────────────────────────────────────────────────+
- │ +──────────────────── Edit Phrase List ────────────────+ │
- │ │ │ │
- │ │ BENSON │ │
- │ │ BENSON │ │
- │ │ BENSON │ │
- │ │ BENSON │ │
- │ │ WILLIAMS │ │
- │ +────────────────────────────────────────────────────────+ │
- │ │
- │ │
- │ │
- │ │
- │ +────────────── Display Complete Phrase ───────────────+ │
- │ │ BENSON │ │
- │ │ Brian │ │
- │ │ Brian BENSON │ │
- │ +────────────────────────────────────────────────────────+ │
- +───────────────────────────────────────────────────────────────+
-
- You may want to merge the extracted name file with a phrase file
- so an index will contain both names and phrases. Since the
- extracted name file is actually a phrase file, you can use Merge
- Phrase Files (found in the Merge Files Menu) to accomplish this.
-
- You may notice that one entry lists the name Brian Brian BENSON.
- This is not really a mistake. If you look at page13 (as well as
- the example above) you will see that the name Brian appears twice
- before BENSON. PC─INDEX makes no attempt to find possible
- mistakes, it only finds sequences of names. This is one example
- why you need to edit the extracted name list before you create an
- index.
-
- If you want to merge a name file with a phrase file use
- pcinames.dbf as the Input Merge File Name and phrase.dbf as the
- Output Merge File Name. After performing this step, all
- extracted names will be in the standard phrase file.
-
- If you only have a few names in your document, you may want to
- consider adding them manually to your phrase file.
-
-
-
-
-
-
-
-
-
-
- 21
-
-
-
-
-
- PROCESSING MULTIPLE FILES
-
- PC─INDEX has the ability to process a group of files together and
- create one index for all of them. This feature should be useful
- for writers who put chapters in separate files or for attorneys
- who have a number of depositions or trial transcripts for the
- same case.
-
- The process to create an index for multiple files is the same for
- single words and phrases. For an example we will work through a
- single word index.
-
- To begin select Extract Single Words from the File menu. There
- are three sample files supplied with PC─INDEX for the sole
- purpose of demonstrating Multi─File Processing. They are
- SAMPLE1.DOC, SAMPLE2.DOC, and SAMPLE3.DOC. These sample files
- are ASCII files so select ASCII from the Document menu.
-
- PC─INDEX examines the Input File Name to see if any wildcard
- characters ('*' or '?') are used. If a wildcard character is
- used anywhere in the filename, PC─INDEX will check to see if
- there are any matching files. If there are matching files, PC─
- INDEX will get all of the filenames that match, sort them, and
- display them.
-
- If you need more information on using wildcard characters, please
- look in your DOS manual under the DIRectory command.
-
- For our example, enter SAMPLE*.DOC as the input filename and
- SAMPLE.SRT as the output filename. When the files are processed
- together, all of the output is placed into one file.
-
- These SAMPLE*.DOC files are all ASCII files and they were all
- created using 60 lines per page. Enter 60 as the Page Size and
- leave the other settings as they are.
-
- If you need to skip over the first few pages of a document and
- enter a number for Start Indexing on Page, then those pages will
- only be skipped for the first document. All other documents will
- begin processing on page one.
-
-
-
-
-
-
-
-
-
-
-
-
-
- 22
-
-
-
-
-
- The completed screen should look something like this:
-
- +───────────────────────────────────────────────────────────────+
- │ Input File Name: (Name of Document to process) │
- │ SAMPLE*.DOC │
- │ │
- │ Output File Name: │
- │ SAMPLE.SRT │
- │ │
- │ Page Size Start Indexing on Page First Page Number to use│
- │ 60 1 1 │
- +───────────────────────────────────────────────────────────────+
-
- Press F10 when you have completed this screen.
-
- The next screen you see will be the Multi─File Processing screen.
- If you don't see this screen then you may want to try again.
-
- +───────────────────────────────────────────────────────────────+
- │ Multi─File Processing │
- │ │
- │ Wildcard Description Filename │
- │ SAMPLE.WDB │
- │ │
- │ │
- │ +───────────── Prefix String ───────────────────+ │
- │ │ │ │
- │ │X Use Filename for Prefix: *******─.── │ │
- │ │ │ │
- │ │ Use Prefix String: │ │
- │ │ │ │
- │ │ No Prefix: │ │
- │ +─────────────────────────────────────────────────+ │
- │ Character to separate prefix from page number: . │
- │ Start Each Chapter with Page one (Y/N): Y │
- +───────────────────────────────────────────────────────────────+
-
-
- The first entry is Wildcard Description Filename. This file is
- where PC─INDEX will store the information it will need later to
- complete the multi─file index. For this example we'll call it
- SAMPLE.WDB.
-
- The next entry is for the type of prefix you want (if any). A
- prefix is a string that will be placed in front of the page
- numbers to indicate what file or chapter the word or phrase
- occurred in.
-
- There are three ways to set the prefix. Use Filename for Prefix,
- Use
-
-
-
- 23
-
-
-
-
-
- Prefix String, or No Prefix.
-
- 1) Use Filename for Prefix will use all or part of the filename
- as a prefix. For this example we are using the files
- SAMPLE1.DOC, SAMPLE2.DOC, and SAMPLE3.DOC. If you use the
- filename for a prefix your index entries may look like the
- following:
-
- absolute SAMPLE1.23─SAMPLE1.57, SAMPLE2.14,
- SAMPLE2.20, SAMPLE3.92
-
- To select the Use Filename for Prefix option position the cursor
- in front of that option and press the spacebar. The cursor will
- move to the right in an area with hyphens and a period. There is
- one hyphen for each character available in a filename. To use
- any position in the filename for a prefix you must place an
- asterisk '*' in that position. For example, with the files that
- we have selected (SAMPLE1, SAMPLE2, and SAMPLE3), here are some
- examples along with the prefixes that would result:
-
- Filename Resulting Prefixes
- Entries
- *******─.─ SAMPLE1 SAMPLE2 SAMPLE3
- ***──.─ SAM SAM SAM
- ************ SAMPLE1.DOC SAMPLE2.DOC SAMPLE3.DOC
- ***─*─.─ SAM1 SAM2 SAM3
-
- There is quite a bit of flexibility here. You need to keep in
- mind that the filenames will be sorted in alphabetical order and
- they will also be indexed in that order.
-
- 2) Use Prefix String will allow you to enter one string and that
- string will be used as the prefix for all files. Later you will
- have a chance to edit the prefixes so that each file will have a
- unique prefix.
-
- 3) Use No Prefix will list only the page numbers by themselves.
-
- For this example select the Use Filename for Prefix entry and
- place an asterisk over the first seven hyphens.
-
- The next section of the screen asks you for a few more pieces of
- information. The first one is the character to separate the
- prefix from the page number. This character can be any character
- you wish to use, but you must use a character (even if it is a
- space). This character separates the prefix from the page
- numbers and will help increase the readability of your index.
-
-
-
-
-
-
- 24
-
-
-
-
-
- For this example leave this entry as it is.
-
- Next you are asked whether or not you want to start each chapter
- with page one. This option gives you the ability to control
- whether you want the page numbers to be continuous (keep on going
- from 1) or to start page numbering in each file with page 1. For
- this example select Y. We want to begin numbering each chapter
- with one.
-
- The next screen should like the screen below. PC─INDEX has
- searched for all matching filenames and displayed them along with
- the prefix that you selected, the character that will separate
- the page number from the prefix, and whether or not you want to
- start numbering each chapter with page one or continue on from
- where the previous chapter stopped. The start pagenum entry
- will always be zero at this point since PC─INDEX hasn't processed
- the files yet. PC─INDEX will fill in these entries later.
-
- At this point you can delete complete lines so that PC─INDEX will
- not process individual files. You can also edit individual lines
- to change the prefix. The filename and other entries cannot be
- changed.
-
- Please note that the filenames are sorted in alphabetical order
- and this is also the order that they will be processed in. There
- is nothing that you can do to alter the order that the files will
- be processed in. If this order is not acceptable you will need
- to rename your files.
-
- For this example, just leave the entries as they are.
-
- FILENAME PREFIX CHAR RESTART START PAGENUM
-
- SAMPLE1.DOC SAMPLE1 . Y 0
- SAMPLE2.DOC SAMPLE2 . Y 0
- SAMPLE3.DOC SAMPLE3 . Y 0
-
-
- Press F10 to continue.
-
- PC─INDEX will begin processing the first file in the list
- immediately. It will also display the name of the file it is
- processing. For this example the processing should only take a
- few seconds.
-
- The next step is to build the index. Select Build Single Word
- Index from the File menu. The build single word index function
- is the same here as it is for processing just one file except for
- one difference. You will need to
-
-
-
-
- 25
-
-
-
-
-
- enter the name of the Wildcard Description File that was just
- created so that PC─INDEX will know how to process the index. When
- completed your screen should look something like this:
-
- +─────────────────────────────────────────────────────────────+
- │ Input File Name │
- │ SAMPLE.SRT │
- │ │
- │ Output File Name: │
- │ SAMPLE.NDX │
- │ │
- │ Wildcard Description File: (Leave blank if not needed) │
- │ SAMPLE.WDB │
- │ │
- │ Page Size Page Width (Columns) Number of Columns │
- │ 66 80 77 2 │
- │ Column Width Space Between Columns Top Margin │
- │ 35 2 5 │
- │ Bottom Margin Left Margin Right Margin │
- │ 5 5 0 │
- +─────────────────────────────────────────────────────────────+
-
- Press F10 to complete the index.
-
- You may want to experiment with some of the options to see what
- types of results you can get.
-
- This process should only take a few seconds for this example.
- When it is finished, you will be returned to the main menu and
- the completed index is contained in the text file named
- 'SAMPLE.NDX'. If you wish to view the file you can select View
- Index from the File Menu. If you want to print the index to a
- printer select Print Index from the File Menu. Since
- 'SAMPLE.NDX' is an ASCII file, you could also load it into almost
- any word processor and edit it further if you wish.
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
- 26
-
-
-
-
-
- OTHER FEATURES
-
- There are three other features available within PC─INDEX that
- really don't fall into any other section so they are explained
- here. Those features are turning PC─INDEX on and off within a
- document, on─line help, and using a black and white monitor.
-
- Turning PC─INDEX on and off
-
- PC─INDEX can be turned on and off from within a document. This
- can be useful in allowing you to skip over tables of contents,
- bibliographies, charts, tables, etc., while keeping the page
- number correct.
-
- To turn PC─INDEX off type "pcindexoff" within the document. When
- PC─INDEX reads the command, processing will continue, but no
- words or phrases will be saved until "pcindexon" is encountered.
-
- These commands may be either upper or lower case commands, but
- there cannot be any spaces in the word. Each command must also
- have a space before and after it or be on a line by itself.
-
-
- ON─LINE HELP
-
- On─line help is available in PC─INDEX. Press F1 and a menu will
- be displayed listing all areas that help is available for. Just
- select the type of help that you want to see and press enter.
- Most of the help is taken straight out of the manual.
-
-
- Black and White Monitors
-
- Using PC─INDEX with a black and white monitor: If you are using
- a computer which has a black and white monitor, but uses a color
- video adapter, (such as a laptop computer) you may have trouble
- reading the screen in some places. PC─INDEX has a black and
- white option. If you enter 'PCI bw' when you start PC─INDEX,
- then PC─INDEX will know that you have a black and white monitor
- and will adjust the colors accordingly.
-
-
-
-
-
-
-
-
-
-
-
-
-
- 27
-
-
-
-
-
- MENU SELECTIONS
-
- The following section gives a brief description of all menu
- choices. The main menu consists of three menus, FILE, EDIT, and
- DOCUMENT.
-
- FILE menu:
-
- The FILE is divided into three sections: Single Word Functions,
- Phrase Functions, and Miscellaneous.
-
- The FILE menu has 12 available selections: Extract Single Words,
- Extract Capitalized Words, Build Single Word Index, Word
- Frequency, Spinoff Unique Words, Extract Phrases, Extract
- Personal Names, Build Phrase Index, View Index on Screen, Print
- Index to Printer, Save Defaults, and Go to DOS.
-
- +───────────────────────────────────────────────────────────────+
- │ +──────────────────────────+ │
- │ │ ──Single Word Functions── │
- │ │ Extract Single Words │ │
- │ │ Extract Capitalized Words│ │
- │ │ Build Single Word Index │ │
- │ │ Word Frequency │ │
- │ │ Spinoff Unique Words │ │
- │ │ ──Phrase Word Functions── │
- │ │ Extract Phrases │ │
- │ │ Extract Personal Names │ │
- │ │ Build Phrase Index │ │
- │ │ ─────Miscellaneous─────── │
- │ │ View Index on Screen │ │
- │ │ Print Index to Printer │ │
- │ │ Save Defaults │ │
- │ │ Go to DOS │ │
- │ +──────────────────────────+ │
- │ │
- │ PC─INDEX 4.0─Index Generator Copyright 1989─91 Help Software │
- +───────────────────────────────────────────────────────────────+
-
- This menu is broken down into three categories. The first
- category is Single Word Functions, the second section contains
- Phrase Functions, and the last is Miscellaneous Functions.
-
-
-
-
-
-
-
-
-
-
-
- 28
-
-
-
-
-
- Extract Single Words
-
- Extract Single Words is the first item in the menu. It is also
- the first step performed in creating a single word index. It's
- function is to extract each individual word from a document and
- record it.
-
- This option will extract all words in a document, one at a time,
- and record them in sorted order along with the page number that
- they occur on.
-
- Before you begin with the Extract Words selection, you need to
- select the proper document type from the DOCUMENT menu.
-
- Select the Extract Single Words option from the FILE menu. You
- should now see a new window asking you for an input filename, an
- output filename, the page size, the first page number to start
- indexing on, and the first page number to use and several other
- options.
-
- For the input filename, enter the name of the document that you
- want to index and press enter. For the output filename type any
- name you want and press enter. The output file is not the index,
- but a sorted list of all words in the document and the page
- numbers that they occur on. It is recommended that you use the
- same name as the document with '.srt' as the extension.
-
- The entry for page size is only used if you are using a Text or
- ASCII file. If you are using a word processor supported directly
- by PC─INDEX then you can ignore this entry. For a list of word
- processors supported by PC─INDEX, look in the Document menu.
-
- The next entry is Start Indexing on Page. This entry allows you
- to skip a few pages at the beginning of a document before the
- indexing starts. This will let you skip a title page, table of
- contents, or anything else at the beginning of a document that
- you don't want to index.
-
- The First Page Number to use setting will determine what page
- number PC─INDEX will use as the first page number. This entry
- can be used with the Start Indexing on Page setting so that you
- can start indexing on page four, but the first page number will
- be page one.
-
- The rest of the selections can be broken into two types. Which
- word list to use and what type of conversion to perform. One
- selection can be made from the choices in each of the two groups.
-
-
-
-
-
-
- 29
-
-
-
-
-
- The three choices on the left determine what words will be
- included in the index. Here are the options and the effect that
- they will have on an index.
-
- Don't Use any Word List: When this option is selected every word
- in the document will be included in the index. Common words like
- 'a', 'and', 'the', etc. will be indexed using this option.
-
- Use Include Word List: When the Use Include Word list option is
- selected, PC─INDEX will compare the extracted word to the include
- word list. If a match is found, the extracted word will be
- included in the extracted word list and the index.
-
- Use Discard Word List: When the Use Discard Word List option is
- selected, PC─INDEX will compare the extracted word to the discard
- word list. If a match is found, the extracted word will be
- discarded and will not be included in the extracted word list or
- the index.
-
- For consistency, PC─INDEX can convert all words to be the same
- case as they are being extracted. If you want to do any
- conversion, you have three choices. Convert words to UPPER CASE
- will convert all words to upper case, Convert words to lower case
- will convert all words to lower case, and Convert words to UPPER
- & lower case will convert the first letter in the word to upper
- case and the rest of the word to lower case. If you select No
- Conversion then no conversion will take place.
-
- The completed window should look like this:
-
- +───────────────────────────────────────────────────────────────+
- │ Input File Name: (Name of Document to process) │
- │ pci.doc │
- │ │
- │ Output File Name: │
- │ pci.srt │
- │ │
- │ Page Size Start Indexing on Page First Page Number to use │
- │ 60 5 1 │
- │ │
- │ Don't Use Any Word List X Perform No Conversion on Word │
- │ │
- │ Use Include Word List Convert Word to UPPER Case │
- │ │
- │X Use Discard Word List Convert Word to lower Case │
- │ │
- │ Convert Word to UPPER/lower │
- │ │
- +───────────────────────────────────────────────────────────────+
-
-
-
-
- 30
-
-
-
-
-
- When you have finished entering the filenames and other
- information, press F10 to begin processing.
-
- Extract Capitalized Words
- The Extract Capitalized Words selection works in exactly the same
- manner as Extract Single Words, except that it only extracts
- capitalized words (i.e. names).
-
- Build Single Word Index
-
- Build Single Word Index is the final step in creating a single
- word index. It takes the file created by the 'Extract Single
- Words' selection and edited by the 'Edit Extracted Word File'
- selection and creates an index.
-
- Select 'Build Single Word Index' from the FILE menu. You will be
- asked for the input file and output file. Enter the name of the
- extracted word file that you created with the Extract Words
- process. This file should have '.SRT' as the filename extension.
-
- Next you will be asked what name you want to use for the output
- file. This is the filename of the index . It is recommended
- that you use the original document name with the extension
- '.NDX'.
-
- The Wildcard Description file is only used if you are processing
- a group of files together. If you indexed a group of files then
- use the same wildcard description filename here. It contains
- information that PC─INDEX needs to complete the index.
-
- Next, PC─INDEX wants to know the page length (how many lines per
- page) you want to use. The default setting is 66 which is the
- proper setting for letter size paper. If you are using legal
- size paper, the proper setting would be 88. This number does not
- need to match the lines per page setting you used when you
- selected 'Extract Words'. Most laser printers will only output
- 60 lines per page. If you will be printing the index on a laser
- printer, you will probably want to set this option to 60.
-
- The next item to fill in is the page width. Here you will enter
- the total number of characters that will fit on one line of your
- printer. The maximum width accepted by PC─INDEX is 132
- characters. The number next to page
-
-
-
-
-
-
-
-
-
-
- 31
-
-
-
-
-
- width in reverse video is the calculated width required for the
- settings you have selected. This number (required width) must be
- smaller than the Page Width setting or an error will occur.
-
- Next, PC─INDEX asks you the number of columns you would like the
- output to be in. You will be able to produce an index up to four
- columns wide. An example of a two column index is included at
- the end of this document.
-
- The column width is the next entry. This entry controls the
- width of each column in the index. The minimum allowable width
- is 30 characters and the maximum is 99.
-
- The number of spaces between columns can range from 1 to 9
- characters.
-
- Next fill in the top, bottom, left, and right margins to the
- settings that you wish.
-
- The completed input window should look like this:
-
- +───────────────────────────────────────────────────────────────+
- │ Input File Name: │
- │ pci.srt │
- │ │
- │ Output File Name: │
- │ pci.ndx │
- │ │
- │ Wildcard Description File Name: (Leave Blank if not needed) │
- │ │
- │ │
- │ Page Size Page Width (Columns) Number of Columns │
- │ 66 80 78 2 │
- │ Column Width Space Between Columns Top Margin │
- │ 30 3 5 │
- │ Bottom Margin Left Margin Right Margin │
- │ 5 10 5 │
- +───────────────────────────────────────────────────────────────+
-
-
- When you have finished entering the filenames and other
- information, press F10 to begin processing.
-
- You should see a status box which tells you the number of words
- to be processed, the number of words actually processed, the
- letter of the alphabet currently being processed, percentage
- completed, and the elapsed time.
-
-
-
-
-
-
- 32
-
-
-
-
-
- When this is finished, you will be returned to the main menu and
- the completed index is contained in the text file under the name
- you entered. If you wish to view the file you can select View
- Index from the File Menu. If you want to print the index to a
- printer select Print Index from the File Menu. Since the index
- file is an ASCII file, you could also load it into almost any
- word processor and edit it further if you wish.
-
-
- Word Frequency List
-
- The Word Frequency List selection builds a word frequency list.
- This list contains all unique words found in a document in
- alphabetical order and the number of times that each word was
- used. This list is built from an extracted single word file. If
- you want a complete listing of all words, be sure to extract
- words using the 'Don't use any Word List' option.
-
- Enter the name of the extracted word file that you want to
- process for the Input File Name. If you have not already created
- an extracted single word file, then you will need to do this
- first.
-
- Enter any name you want for the output file name. This file will
- be an ASCII text file when finished. For consistency, it is
- recommended that you use the document name with the extension
- '.frq'.
-
- The minimum word count that you are asked for will allow you to
- set a minimum number of occurrences for a word to be included in
- the word frequency file. In other words, if you want only the
- most frequently used words in the word frequency list, you might
- enter 20 or some other large number in the Minimum Word Count
- entry. This way only words occurring 20 or more times would be
- included in the word frequency list.
-
- Spinoff Unique Words
-
- The Spinoff Unique Words selection creates a file of phrases from
- an extracted single word file. This can be helpful when creating
- a customized list of phrases.
-
- This option will through an extracted word file and write out all
- unique words to a phrase file. By editing the '.srt' file with
- the Edit Extracted word file (found under the Edit Menu) you can
- mark or un─mark individual words. Then when you spin off a list
- you can spin off either the marked words or the un─marked words.
-
-
-
-
-
-
- 33
-
-
-
-
-
- First select Spinoff List from the File menu. Enter the Input
- File Name. It must be an extracted single word file. Next enter
- the Output File Name. This will be a phrase file and you should
- name it with a '.dbf' extension. Finally enter 'a' or 'i' to
- spin off either active or inactive words. Press F10 and
- processing will begin.
-
- You can change the default file names that PC─INDEX uses for
- phrase list by using the Edit Word List Filenames under the Edit
- menu.
-
- Extract Phrases
-
- Extract Phrases will search through a document and find all
- occurrences of a list of phrases. It is the first step performed
- in creating a phrase index. It's function is to extract each
- individual phrase from a document and record it.
-
- Before you begin with the Extract Phrases selection, you need to
- select the proper document type from the Document menu.
- Select the Extract Phrases option from the FILE menu. You should
- now see a new window asking you for an input filename, an output
- filename, the page size, the first page number to start indexing
- on, and the first page number to use.
-
- For the input filename, enter the name of the document that you
- want to index and press enter. You can press F2 here to select a
- file from a list. For the output filename type any name you
- want and press enter.
-
- The output file is not the index, but a sorted list of phrases in
- the document and the page numbers where they were found. It is
- recommended that you use the same name as the document with
- '.srt' as the extension.
-
- The entry for page size is only used if you are using a text or
- ASCII file. If you use a word processor supported directly by
- PC─INDEX then you can ignore this entry. For a list of word
- processors supported by PC─INDEX, look in the Document menu.
-
- The next entry is Start Indexing on Page. This entry allows you
- to skip a few pages at the beginning of a document before the
- indexing starts. This will let you skip a title page, table of
- contents, or anything else that you don't want to index.
-
-
-
-
-
-
-
-
-
- 34
-
-
-
-
-
- The First Page Number to use setting will determine what page
- number PC─INDEX will use as the first page number. This entry
- can be used with the Start Indexing on Page setting so that you
- can start indexing on page four, but the first page number will
- be page one. This will be useful if you want to skip a few pages
- at the beginning of a document.
-
- The completed window should look like something like this
-
- +───────────────────────────────────────────────────────────────+
- │ Input File Name: (Name of Document to process) │
- │ pci.doc │
- │ │
- │ Output File Name: │
- │ pci.srt │
- │ │
- │ Page Size Start Indexing on Page First Page Number to use │
- │ 66 4 1 │
- +───────────────────────────────────────────────────────────────+
-
- When you have finished entering the filenames and other
- information, press F10 to begin processing.
-
-
- Extract Personal Names
-
- This menu selection is new to this version of PC─INDEX. Extract
- Personal Names will go through a document finding personal names,
- first and last names and writing them out to a phrase file. This
- file can then be used to create a name index or merged with
- another phrase file to create a more comprehensive index that
- includes names.
-
- This selection is not guaranteed to find all names in a document,
- but it is a good starting point. Usually this option will
- extract capitalized words that are not really names rather than
- omit names.
-
- In order to use this option correctly, it will be helpful to
- understand what is happening. PC─INDEX scans a document until it
- finds at least two capitalized words in a row. If two
- capitalized words are found, then the first word is looked up in
- the Personal Name File. If the name is found then this sequence
- of capitalized words is assumed to be a personal name.
-
- The Personal Name File contains over 12,000 first names. You may
- want to browse through the list using the Edit Personal Name File
- (found in the Edit List Menu) to make sure that it contains names
- you know you need.
-
-
-
-
- 35
-
-
-
-
-
- When you select Extract Personal Names, you will see a screen
- asking you for an Input File Name, an Output File Name, the
- Maximum Number of Words in a Name, and information regarding the
- surname (last name).
-
- For the input file name enter the name of the document you want
- to extract names from. For the output file name enter any name
- you want. It is recommended that you use a file name with the
- extension '.dbf'.
-
- The maximum number of words in a name can be any number from 2 to
- 6. There must be at least 2 words in a name (a first and last
- name) and no more than 6.
-
- The last three choices tell PC─INDEX how last names can be
- recognized. These choices were added to help PC─INDEX to find
- names faster and more accurately.
-
- The fastest and most accurate method for extracting names is Last
- Name contains ALL CAPS. In order to use this option, all
- surnames must contain all capital letters and names that are not
- surnames cannot contain all caps. If it isn't possible to use
- all caps in last names then use one of the other options. If it
- doesn't matter to you whether last names are all caps or not,
- then it is recommended that you use all caps. The increase in
- speed and accuracy will be significant.
-
- The next option, Last Name is not ALL CAPS tells PC─INDEX that no
- names will contain only capital letters. This is the second
- fastest and second most accurate method for extracting names.
-
- The last option, Last Name may or may not be ALL CAPS should be
- selected if the way capital letters used in names is not
- consistent.
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
- 36
-
-
-
-
-
- The completed screen should look something like this:
-
- +──────────────────────────────────────────────────────+
- │ Input File Name: (Name of Document to process) │
- │ pci.doc │
- │ │
- │ Output File Name: │
- │ pci.dbf │
- │ │
- │ Maximum Number of Words in a Name (2 ─ 6) │
- │ 3 │
- │ │
- │ X Last Name is ALL CAPS │
- │ │
- │ Last Name is not ALL CAPS │
- │ │
- │ Last Name may or may not be ALL CAPS │
- +──────────────────────────────────────────────────────+
-
- When you have finished entering the filenames and other
- information, press F10 to begin processing.
-
- You should see a status box which tells you the number of words
- to be processed, the number of words actually processed, the
- number of names found, percentage completed, and the elapsed
- time.
-
- After this is complete you can (and probably should) browse
- through and edit the names that were just extracted by selecting
- Edit Extracted Name File from the Edit List Menu. This will
- allow you to correct names if necessary or to delete entries
- completely.
-
- You may want to merge the extracted name file with a phrase file
- so an index will contain both names and phrases. Since the
- extracted name file is actually a phrase file, you can use Merge
- Phrase Files (found in the Merge Files Menu) to accomplish this.
-
-
-
- Build Phrase Index
-
- Build Phrase Index is the final step in creating a phrase index.
- Build Phrase Index takes the file created by the 'Extract
- Phrases' selection and creates a phrase index.
-
- Select 'Build Phrase Index' from the FILE menu. You will be
- asked for the
-
-
-
-
-
- 37
-
-
-
-
-
- input file and output file. Enter the name of the extracted word
- file that you created with the Extract Words process. This file
- should have '.SRT' as the filename extension.
-
- Next you will be asked what name you want to use for the output
- file. This is the filename for the final index. It is
- recommended that you use the original document name with the
- extension '.NDX'.
-
- The Wildcard Description file is only used if you are processing
- a group of files together. If you indexed a group of files then
- use the same wildcard description filename here. It contains
- information that PC─INDEX needs to complete the index.
-
- Next, PC─INDEX wants to know the page length (how many lines per
- page) you want to use. The default setting is 66 which is the
- proper setting for letter size paper. If you are using legal
- size paper, the proper setting would be 88. This number does not
- need to match the lines per page setting you used when you
- selected 'Extract Words'. Many laser printers normally print 60
- lines per page. If you will be printing the index on a laser
- printer, you will probably want to set this option to 60.
-
- The next item to fill in is the page width. Here you will enter
- the total number of characters that will fit on one line of your
- printer. The maximum width accepted by PC─INDEX is 132
- characters. The number next to page width in reverse video is
- the calculated width required for the settings you have selected.
- This number (required width) must be smaller than the Page Width
- setting or an error will occur.
-
- Next, PC─INDEX asks you the number of columns you would like the
- output to be in. You will be able to produce an index up to four
- columns wide if your columns are small enough. An example of a
- two column phrase index is included at the end of this document.
-
- The column width is the next entry. This entry controls the
- width of each column in the index. The minimum allowable width
- is equal to the longest phrase in the phrase list that you used,
- and the maximum is 99.
-
- The number of spaces between columns can range from 1 to 9.
-
- Next fill in the top, bottom, left, and right margins to the
- settings that you wish.
-
-
-
-
-
-
-
-
- 38
-
-
-
-
-
- The completed input window should look something like this:
-
- +───────────────────────────────────────────────────────────────+
- │ Input File Name: │
- │ pci.srt │
- │ │
- │ Output File Name: │
- │ pci.ndx │
- │ │
- │ Wildcard Description File Name: (Leave Blank if not needed) │
- │ │
- │ │
- │ Page Size Page Width (Columns) Number of Columns │
- │ 66 80 78 2 │
- │ Column Width Space Between Columns Top Margin │
- │ 30 3 5 │
- │ Bottom Margin Left Margin Right Margin │
- │ 5 10 5 │
- +───────────────────────────────────────────────────────────────+
-
- When you have finished entering the filenames and other
- information, press F10 to begin processing .
-
- You should see a status box which tells you the number of words
- to be processed, the number of words actually processed, the
- letter of the alphabet currently being processed, percentage
- completed, and the elapsed time.
-
- When this is finished, you will be returned to the main menu and
- the completed index is contained in the text file that you named.
- If you wish to view the file you can select View Index from the
- File Menu and enter the name of the index that you just created.
- . If you want to print the index, select Print Index from the
- File Menu. Since the index is an ASCII file, you could also
- load it into most word processors and edit it further if you
- wish.
-
- View Index on Screen
-
- View Index on Screen lets you see how the index you created
- looks. You will probably want to browse the index before you
- print it. You can use this selection to view any ASCII file.
-
-
- Print Index to Printer
-
- Print Index to Printer lets you print an index on your printer.
- If you have a problem using this make sure that you have selected
- the correct printer port.
-
-
-
-
- 39
-
-
-
-
-
- You can change this using the Edit Default Settings List in the
- Edit List Menu.
-
- Save Defaults
-
- Save Defaults saves the current settings in the DOCUMENT menu.
- It will also save all numeric settings and default word list
- filenames in the various dialogue boxes.
-
-
- Go to DOS
-
- Go to DOS allows you to perform DOS commands. Type EXIT to
- return to PC─INDEX when you are finished.
-
-
-
- EDIT menu:
-
- The EDIT menu has eight available selections: Edit Custom
- Character Set, Edit Discard Word File, Edit Include Word File,
- Edit Personal Name File, Edit Phrase File, Edit Extracted Name
- File, Edit Extracted Word File, and Edit Default Settings List .
-
-
- +─────────────────────────────────────────────────────────+
- │ +────────────────────────────+ │
- │ │ Edit Custom Character Set │ │
- │ │ Edit Discard Word File │ │
- │ │ Edit Include Word File │ │
- │ │ Edit Personal Name File │ │
- │ │ Edit Phrase File │ │
- │ │ Edit Extracted Name File │ │
- │ │ Edit Extracted Word file │ │
- │ │ Edit Default Settings List │ │
- │ +────────────────────────────+ │
- │ │
- │ │
- │ │
- +─────────────────────────────────────────────────────────+
-
-
-
-
-
-
-
-
-
-
-
-
-
- 40
-
-
-
-
-
- Edit Custom character set:
-
- The custom character set is a list of characters that will be
- allowed to be part of a word. This feature gives you a great
- deal of flexibility in determining what characters a word can
- contain. For instance you will obviously want to include all
- alphabetical characters, but you may or may not want numbers,
- hyphens, apostrophes, or other punctuation characters to be
- allowed in a word.
-
- There are 256 characters available on an IBM compatible computer
- and any character except a space can be valid in a word. To
- allow or disallow a character simply position it under the
- highlight bar and press the spacebar.
-
- If a character is not valid in a word then PC─INDEX assumes that
- a new word begins when that character is found. There are a few
- special cases which you need to consider before you create an
- index. For instance, the way PC─INDEX comes configured, hyphens
- and apostrophes will not be included in a word. Words like
- wouldn't and couldn't will not be kept together. If this is
- going to be a problem for you, then edit the custom character set
- and mark the hyphen and apostrophe and any other character which
- may cause a problem for you.
-
- +─────────────────────────────────────────────────────────+
- │ +──── Character Set ───+ │
- │ │ │ │
- │ │ * W 87 │ │
- │ │ * X 88 │ │
- │ │ * Y 89 │ │
- │ │ * Z 90 │ │
- │ │ [ 91 │ │
- │ │ \ 92 │ │
- │ │ ] 93 │ │
- │ │ ^ 94 │ │
- │ │ _ 95 │ │
- │ │ ' 96 │ │
- │ │ * a 97 │ │
- │ │ * b 98 │ │
- │ │ * c 99 │ │
- │ │ * d 100 │ │
- │ │ * e 101 │ │
- │ │ * f 102 │ │
- │ │ * g 103 │ │
- │ │ * h 104 │ │
- │ │ * i 105 │ │
- │ │ * j 106 │ │
- │ │ * k 107 │ │
- │ +──────────────────────+ │
- +─────────────────────────────────────────────────────────+
-
-
- 41
-
-
-
-
-
- Press F10 when you are ready to save the modified custom
- character list.
-
-
- EDIT Discard word file
- The Discard word file contains a list of words which can be
- searched during the Extract Single Words selection. If the 'Use
- Discard Word List' option is selected, when a word is extracted
- from a document, the Discard word file is searched. If a match
- is found then the extracted word will be discarded and will not
- be included in the index. All other words will be included.
- This eliminates common words like 'a', 'and', 'the', etc from an
- index.
-
- Over 1000 words are included in the Discard word list right now.
- You may want to take a look at the words currently in the list to
- see if they meet your needs.
-
- By using the EDIT Discard word file, you can add, edit, or delete
- words from the list to customize it. Up to 3000 words can be
- included in the list.
-
- +───────────────────────────────────────────────────────────+
- │ │
- │ +─ DISCARD WORD LIST ─+ │
- │ │ * a │ │
- │ │ * ability │ │
- │ │ * able │ │
- │ │ * about │ │
- │ │ * above │ │
- │ │ * accept │ │
- │ │ * accepted │ │
- │ │ * across │ │
- │ │ * actually │ │
- │ │ * after │ │
- │ │ * again │ │
- │ │ * ago │ │
- │ │ * agree │ │
- │ │ * agreed │ │
- │ │ * ahead │ │
- │ │ * all │ │
- │ │ * allowable │ │
- │ │ * allowed │ │
- │ │ * allowing │ │
- │ │ * allows │ │
- │ +──────────────────────+ │
- │ │
- +───────────────────────────────────────────────────────────+
-
-
-
-
-
- 42
-
-
-
-
-
- By pressing F4, you will be allowed to edit the word that is
- under the highlight bar. By pressing F3, you will be allowed to
- add words to the list. As you add new words to the list, they
- will be inserted in the correct place so that the list remains in
- alphabetical order. You can have up to 3000 words in the discard
- word list.
-
- EDIT Include word file
-
- The Include word file contains a list of words which can be
- searched during the Extract words selection. If the Use Include
- Word List option is selected, when a word is extracted from a
- document, the Include word file is searched. If a match is found
- then the extracted word will be included in the index, all other
- words will be ignored.
-
- There are no words included in the Include word list as it ships.
- By using the EDIT Include word file option, you can add, edit, or
- delete words from the list to customize it. Up to 3000 words can
- be included in the list.
-
-
- Edit Personal Name File
-
- The Personal Name File contains over 12,000 first names. This
- list is used during the Extract Personal Names function. You can
- add as many names as you want to this list or delete names that
- you don't want. The only limit to the size of this file is disk
- space.
-
- The procedures for editing this list are the same as editing the
- include and discard word files.
-
-
- Edit Phrase List
-
- The Phrase List file contains a list of phrases which will be
- searched during the Extract Phrases selection. As PC─INDEX
- processes a document, the Phrase List file is continuously
- searched. If a match is found then the extracted phrase will be
- included in the index.
-
- There are no phrases in the phrase list as it ships. By using
- the EDIT Phrase List option, you can add, edit, or delete phrases
- from the list to customize it. Up to 3000 phrases can be
- included in the list.
-
-
-
-
-
-
-
- 43
-
-
-
-
-
- There are three elements in a phrase, level one, level two, and
- the search string. Level one and level two are provided to allow
- headings and sub─headings to be included in an index. The search
- string is the string of characters that PC─INDEX will be
- searching for.
-
- An example of a heading and sub─heading would be a complete name.
- A last name would be the heading and a first name would be the
- sub─heading. This lets you list a group of related items
- together. For instance, the following entry:
-
- Level One Level Two Search String
- BENSON Brian Brian BENSON
-
- Would look like this in the final index:
-
- BENSON, Brian 12, 13, 15
-
- If there is more than one sub─heading (more than one person with
- the surname of BENSON) then the final index would appear like
- this:
-
-
- BENSON,
- Brian 12, 13, 15
- Courtney 14, 17
- Lisa 19
-
- This same technique can be used for sub─categories within
- categories. For example, the following phrase entries:
-
- Level One Level Two Search String
- Monitors Color Color Monitors
- Monitors Monochrome Monochrome Monitors
-
- Would appear in the index like this:
-
- Monitors,
- Color 15─19
- Monochrome 44
-
- The Search String does not have to match the Level One and Level
- Two Entries. This will give you a lot of flexibility in
- controlling the appearance
-
-
-
-
-
-
-
-
-
- 44
-
-
-
-
-
- of a phrase index. For example, the following phrase entries:
-
- Level One Level Two Search String
- Soft Drinks Diet Colas Diet Pepsi
- Soft Drinks Colas Coca Cola
-
- Would appear in the index like this:
- Soft Drinks,
- Colas 14, 17
- Diet Colas 55
-
- Notice that the Search Strings Coca Cola and Diet Pepsi are not
- listed anywhere in the index, but they are the strings that must
- be found in the document for the phrases to be included in the
- index.
-
-
-
- Edit Extracted Name File
-
- The Extracted Name file contains the list of names that PC─INDEX
- found when extracting personal names. This file is actually a
- phrase file and can be edited using the same methods.
-
-
-
- EDIT Extracted word file
-
- This is an optional step in creating a single word index. It
- gives you a chance to fine tune the index before you complete it.
- By using this option, you can deactivate words so that they will
- not be included in the index and change the case of words that
- are included (from lowercase to uppercase and vice versa).
-
- After selecting Edit Extracted word file from the Edit Menu.
- Enter the name of the extracted word file that you want to edit.
- This may take a few seconds to load.
-
- On the far left you will see an asterisk. The asterisk means
- that the word is active and will be included in the index. By
- pressing the spacebar you can toggle individual words between
- active and inactive. With this technique you can quickly cut out
- words that you don't want to include.
-
-
-
-
-
-
-
-
-
-
- 45
-
-
-
-
-
- By pressing F2 you can toggle all words between being active and
- inactive. This function will allow you to clear all entries and
- then go through the list and mark only the words that you want.
- By using this technique along with the Spinoff List option, you
- can quickly and easily create a phrase file.
-
- By pressing F3 you can change individual words to all upper case,
- by pressing F4 you can change individual words to all lower case,
- and by pressing F5 you can change individual words so that the
- first character is upper case and the rest of the word is lower
- case.
-
- The Edit Extracted Word File function will load a maximum of 1000
- unique words at one time. If you have a very large file, it may
- be larger than 1000 words. In that case, PC─INDEX will only load
- the first 1000 unique words. By pressing F7, you can load the
- next 1000 words. F6 will move you back to the beginning of the
- file.
-
-
- Edit Default Settings List
-
- PC─INDEX allows you to change the names of the INCLUDE, DISCARD,
- PHRASE, and PERSONAL NAME list filenames that it uses as well as
- the printer port that will be used. This way you can create new
- lists without destroying existing lists. Select Edit Default
- Settings List from the Edit Menu and you will see a window that
- looks like this:
-
-
-
- +─── Edit Word List Filenames ─────────────────────────+
- │ │
- │ Discard Word List Filename: │
- │ DISCARD.DBF │
- │ │
- │ Include Word List Filename: │
- │ INCLUDE.DBF │
- │ │
- │ Phrase List Filename: │
- │ PHRASE.DBF │
- │ │
- │ Personal Name List Filename: │
- │ NAMES.DBF │
- │ │
- │ Line Printer Number: │
- │ 1 │
- +───────────────────────────────────────────────────────+
-
-
-
-
-
- 46
-
-
-
-
-
- You can now select the filename that you want to change and type
- in any name that you wish.
-
-
- Document Type menu:
-
- PC─INDEX has the ability to process documents of several popular
- word processors without any conversion. If you wish to process
- Microsoft Word 4.0 or 5.0, WordPerfect 4.2, 5.0, or 5.1,
- Multimate, Wordstar 2000, or Wordstar Professional in their
- original formats, simply select the document type that you are
- using and PC─INDEX will process the document without any
- conversion.
-
- +────────────────────────────────────────────────────────────+
- │ +───────────────────────+ │
- │ │ Text (ASCII) │ │
- │ │ Microsoft Word 4.0 │ │
- │ │ Microsoft Word 5.0 │ │
- │ │ Multimate │ │
- │ │ WordPerfect 4.2 │ │
- │ │ WordPerfect 5.0/5.1 │ │
- │ │ Wordstar 2000 Rel 3 │ │
- │ │ Wordstar Pro 4.0 │ │
- │ │ WordStar Pro 5.0 │ │
- │ +───────────────────────+ │
- │ │
- │ │
- │ │
- │ │
- │ │
- +────────────────────────────────────────────────────────────+
-
- Merge Files Menu
-
- This menu contains selections which allow you to easily merge two
- single word files or two phrase files. The Merge Phrase Files
- selection will also merge a name file into a phrase file.
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
- 47
-
-
-
-
-
- ERROR MESSAGES:
-
- The following list contains some of the error messages you may
- encounter while running PC─INDEX.
-
- Can't Create Database File ─ make sure you have space available
- on your hard disk.
-
- Can't Create Index File ─ make sure you have space available on
- your hard disk.
-
- Can't find Discard word file. ─ The file 'DISCARD.DBF' could not
- be found. If you select the Edit Discard Word File option,
- 'DISCARD.DBF' should be created automatically and this problem
- should not occur.
-
- Can't find Include word file. ─ The file 'INCLUDE.DBF' could not
- be found. If you select the Edit Include Word File option,
- 'INCLUDE.DBF' should be created automatically and this problem
- should not occur.
-
- Can't find Phrase word file. ─ The file 'PHRASE.DBF' could not be
- found. If you select the Edit Phrase Word File option,
- 'PHRASE.DBF' should be created automatically and this problem
- should not occur.
-
- Can't locate the text in this document. ─ You may have selected
- the wrong document format or your document may not have any text.
-
- Can't open custom character set. ─ The file 'CUSTOM.SET' could
- not be found. If you select the Edit Custom Character Set
- option, 'CUSTOM.SET' should automatically be created and this
- problem should not occur.
-
- Can't open file 'filename'. ─ The file may not exist. Check to
- see if it does or not. You may also not have enough file handles
- available. If you have the 'FILES=' setting in your CONFIG.SYS
- file set to less than 10 or if you do not have a 'FILES=' setting
- you may need to correct it.
-
- Can't open file 'PCI.DEF'. ─ Try selecting the Save Defaults
- option from the FILE menu.
-
-
-
-
-
-
-
-
-
-
-
- 48
-
-
-
-
-
- Can't Open Personal Name Database File ─ Check the name of the
- Personal Name List Filename and make sure that it exists. The
- filename can be found by selecting Edit Default Settings List in
- the Edit List Menu.
-
- Can't Open Personal Name Index File ─ Check the name of the
- Personal Name List Filename as above. If everything looks right,
- you may need to copy the file from the original PC─INDEX
- diskette.
-
- Couldn't save custom character set. ─ Make sure there is space
- available on your hard disk drive.
-
- CUSTOM.SET could not be found and could not be created. ─ Make
- sure there is space available on your hard disk drive.
-
- Error Creating Index File. ─ make sure you have space available
- on your hard disk.
-
- Error Creating Wildcard Description File. ─ make sure you have
- space available on your hard disk.
-
- Error Opening Output Phrase Database File ─ Make sure you spelled
- the name of the output phrase file correctly. You may also need
- to make sure that there is enough space available on your hard
- disk drive.
-
- Error Opening Output Phrase Index File ─ Make sure that there is
- enough space available on your hard disk drive.
-
- Fatal Error ... Disk Full ─ make sure you have space available on
- your hard disk.
-
- File 'filename' already exists. ─ This is just a warning.
-
- File 'filename' couldn't be created. ─ Make sure that you have
- space available on your disk.
-
- File 'filename' is not an extracted word file. ─ The file that
- you selected to index is not an extracted word file. If you
- continue, the results will be unpredictable at best and you may
- crash PC─INDEX.
-
- File 'filename' is not a phrase file ─ The file you are trying to
- process is not a phrase file. It is probably a single word file.
- Extract Phrases again.
-
-
-
-
-
-
-
- 49
-
-
-
-
-
- File 'filename' is not a single word file ─ The file you are
- trying to process is not a single word file. It is probably a
- phrase file. Extract Single Words again.
-
- Information is needed from the wildcard description file
- 'filename' and it could not be found. ─ The wildcard description
- file does not exist or you entered the wrong name. The wildcard
- description file will be created automatically when you are
- extracting words or phrases from a group of files.
-
- Level One Cannot Be Left Blank ─ When entering phrases you must
- include an entry for Level One and for the Search String.
-
- Not enough memory to continue ... ─ There are a number of places
- where this message could occur. Make sure that you have 640K of
- memory. You may need to remove any TSR programs that are loaded.
-
- Not Enough Memory to View a File ─ Make sure that you have 640K
- of memory. You may need to remove any TSR programs that are
- loaded.
-
- Out of memory. ─ Make sure that you have 640K of memory. You may
- need to remove any TSR programs that are loaded.
-
- PC─INDEX Help File Could Not be Found ─ Make sure the files
- 'PCI.HLP' and 'PCI.INX' exist. If they don't, you will need to
- reinstall them.
-
- Problem Opening Wildcard Description Index File ─ Make sure that
- you spelled the Wildcard Description Filename correctly.
-
- Problem reading extracted word file. ─ You may have a problem
- with your system.
-
- Problem writing to extracted word file. ─ You may have a problem
- with your system.
-
- The page width you have entered is not wide enough to handle the
- selections you have chosen. Please modify your selections. ─ The
- printer width you entered is not wide enough to handle the
- settings that you entered. You may need to use fewer columns or
- narrow the column width somewhat. Experiment with the settings
- until the required width (in reverse video) is less than the
- printer page width.
-
-
-
-
-
-
-
-
-
- 50
-
-
-
-
-
- The Phrase file 'filename1' has been modified after the file
- 'filename2' was created. ─ PC─INDEX uses the phrase file to look
- up each phrase as it creates the index. If you have edited the
- phrase file after extracting phrases, the index will not be
- accurate. You will need to extract phrases again.
-
- The Search String Cannot Be Left Blank ─ When entering phrases
- you must include an entry for Level One and for the Search
- String.
-
- There may not be enough files available. ─ This is just a warning
- that you may have problems later. If you are processing very
- large files, PC─INDEX may have to abort in the middle of
- extracting the word list if it needs more files than your system
- has available. If you have the 'FILES=' setting in your
- CONFIG.SYS file set to less than 10 or if you do not have a
- 'FILES=' setting you may need to correct it.
-
- This is not a WordPerfect 5.0 document. ─ You have set the
- document format as WordPerfect 5.0 and the document that you are
- trying to process was not created using WordPerfect 5.0.
-
- Wildcard Description File Index Could Not be Found ─ Make sure
- that you spelled the Wildcard Description Filename correctly.
-
- Word list file could not be found and could not be created. ─
- Either the include word file or the discard word file could not
- be found or created. Make sure that there is space available on
- your hard disk drive.
-
- Word list file could not be opened. ─ Either the include word
- file or the discard word file could not be found. If you attempt
- to edit them using the Edit Discard Word File or Edit Include
- Word File options, they will be created automatically.
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
- 51
-
-
-
- PC─INDEX 4.0 Bug Report Form
-
- Name: ______________________________________________________
-
- Company: ______________________________________________________
-
- Address: ______________________________________________________
-
- ______________________________________________________
-
- ______________________________________________________
-
-
- Work Phone: (____) _____________ Home Phone: (____)___________
-
- System Memory ____ Version of DOS ____ Version of PC─INDEX___
-
- Bug Repeatability: Always ___ Sometimes ___ Rarely ___
-
- Bug Type: Locks up machine ___ Doesn't perform as Documented___
-
-
-
- Bug Description
- ______________________________________________________________
-
- ______________________________________________________________
-
- ______________________________________________________________
-
- ______________________________________________________________
-
- ______________________________________________________________
-
- ______________________________________________________________
-
- ______________________________________________________________
-
-
- How can the bug be duplicated _______________________________
-
- ______________________________________________________________
-
- ______________________________________________________________
-
- ______________________________________________________________
-
- ______________________________________________________________
-
-
-
-
-
-
- 52
-
-
-
-
-
- PC─INDEX Suggestion / Comments Form
-
- Name:______________________________________________________
-
- Company:___________________________________________________
-
- Address:___________________________________________________
-
- ___________________________________________________________
-
- ___________________________________________________________
-
- Work Phone: (____) __________ Home Phone: (____)_________
-
- Suggestions / Comments:_____________________________________
-
- ____________________________________________________________
-
- ____________________________________________________________
-
- ____________________________________________________________
-
- ____________________________________________________________
-
- ____________________________________________________________
-
- ____________________________________________________________
-
- ____________________________________________________________
-
- ____________________________________________________________
-
- ____________________________________________________________
-
- ____________________________________________________________
-
- ____________________________________________________________
-
- ____________________________________________________________
-
- ____________________________________________________________
-
- ____________________________________________________________
-
- ____________________________________________________________
-
- Your comments and suggestions are appreciated.
-
-
-
-
-
-
- 53
-
-
-
-
-
- Single Word Index
-
-
-
-
- ───── A ───── alphabetical 1, 24─25, 33,
- abbreviation 1, 10 41, 43
- ability 2─3, 22, 25, 42, 47 alphanumeric 1
- abort 1, 9, 51 alter 25
- absence 1, 9 alternately 10
- absolute 24 anywhere 4, 14, 22, 45
- accept 42 apostrophe 41
- acceptable 25 apostrophes 41
- acceptance 1, 9 appearance 14, 44
- accepted 11, 17, 31, 38, 42 appears 13, 21
- accommodate 7, 16 appreciated 53
- accomplish 21, 37 ASCII 3, 5─7, 10, 12, 15, 18,
- accordingly 1, 9, 27 22, 26, 29, 33─34, 39, 47
- accuracy 19, 36 asking 7, 15, 19, 29, 34, 36
- accurate 1, 9, 19, 36, 51 asks 11, 17, 24, 32, 38
- accurately 1, 9, 19, 36 assumed 19, 35
- active 1, 9─10, 34, 45─46 assumes 41
- actual 1, 9─10, 13, 17 asterisk 9, 24, 45
- adapter 1, 9, 27 attempt 21, 51
- add 9, 15, 20, 42─43 attorneys 22
- adding 13, 15, 21 Australia 10
- additions 4 automatically 2─3, 6─7, 48,
- address 1, 9, 52─53 50─51
- adhering 1, 9
- adjust 1, 9, 27
- advanced 1, 9 ───── B ─────
- advertising 1, 9 backup 5
- afford 1, 9 bar 41, 43
- agree 42 begin 6─8, 12─13, 15─16, 18,
- agreed 42 20, 22, 25, 29, 31─32,
- AGREEMENT 1, 9 34─35, 37, 39
- agrees 1 begins 41
- allow 6, 10, 20, 24, 33, 37, BENSON 13─14, 21, 44
- 41, 44, 46─47 bibliographies 27
- allowable 11, 17, 32, 38, 42 bit 24
- allowed 41─43 blank 12, 18, 26, 32, 39,
- allowing 27, 42 50─51
- allows 10, 29, 34, 40, 42, 46 bottom 1, 11─12, 17─18, 26,
- alpha 1 32, 38─39
- alphabet 1, 12, 18, 32, 39 box 1, 12, 18, 20, 32, 37, 39
-
-
-
-
-
-
-
-
- 54
-
-
-
-
-
-
-
-
-
-
- boxes 1, 40 Cola 14, 45
- brackets 1 Colas 14, 45
- BRADLEY 1─2 colors 27
- breaks 1, 6 column 11─12, 17─18, 26, 32,
- Brian 13─14, 21, 44 38─39, 50
- brief 1, 28 columns 11─12, 17─18, 26, 32,
- broken 1, 7, 28─29 38─39, 50
- browse 19─20, 35, 37, 39 command 4─5, 22, 27
- Bug 52 commands 3─4, 27, 40
- Build 1─2, 10, 13, 15─16, 25, Comments 53
- 28, 31, 37 compare 30
- builds 1, 16, 33 compatible 41
- bw 1, 27 completed 8, 12, 16, 18, 20,
- 23, 26, 30, 32─33, 35, 37,
- 39
- ───── C ───── comprehensive 18, 35
- calculated 1, 11, 17, 32, 38 compressed 4
- capable 6 compression 4
- capital 19─20, 36 computer 27, 41
- capitalized 1, 6, 19, 28, 31, CONFIG 48, 51
- 35 configured 41
- CAPS 19─20, 36─37 consistency 30, 33
- catch 1 consistent 20, 36
- categories 14, 28, 44 consists 28
- category 2─3, 28 contain 7, 16, 19, 21, 36─37,
- cd 1, 4 41
- CH 1 contained 6, 12, 18, 26, 33,
- changed 10, 25 39
- chapter 1, 23, 25 contains 10, 19─20, 28, 31,
- chapters 1, 3, 22 33, 35─36, 38, 42─43, 45,
- CHAR 25 47─48
- characters 8, 11, 16─17, 19, contents 7, 16, 27, 29, 34
- 22, 31─32, 38, 41, 44 continue 10, 25, 49─50
- charts 27 continuous 25
- check 22, 48─49 continuously 43
- choices 7─8, 19, 28─30, 36 controlling 14, 44
- choose 3─4 Controls 6, 11, 17, 32, 38
- chosen 50 conversion 7─8, 29─30, 47
- Clifford 2 Convert 8, 30
- Coca 14, 45 converted 8
-
-
-
-
-
-
-
-
- 55
-
-
-
-
-
-
-
-
-
-
- copies 4 demonstrating 22
- copy 4─5, 49 depositions 3, 22
- copying 4 Description 10, 12, 17─18,
- copyright 2, 15, 28 23, 26, 28, 31─32, 38─39,
- correct 20, 27, 37, 39, 43, 49─52
- 48, 51 destroying 46
- correctly 19, 35, 49─51 determine 7─8, 29─30, 35
- couldn 41, 49 determining 6, 41
- Count 33 dialogue 40
- Courtney 14, 44 Diet 14, 45
- crash 49 differently 6
- create 3, 5─6, 13, 18, 21─22, differs 3
- 35, 41, 46, 48 directory 4, 22
- created 1─2, 4, 6─7, 9─10, disallow 41
- 16, 22, 26, 31, 33, 37─39, DISCARD 5─8, 15, 30, 40,
- 48─51 42─43, 46, 48, 51
- creates 4, 10, 31, 33, 37, 51 discarded 30, 42
- creating 13, 29, 31, 33─34, disclaimer 7, 16
- 37, 45, 49 disk 3─4, 6, 43, 48─49, 51
- current 4, 8, 16, 40 diskette 4─5, 49
- Currently 3, 12─13, 18, 32, display 7, 21─22, 25
- 39, 42 displayed 25, 27
- cursor 7, 24 distributed 4
- CUSTOM 5, 15, 40─42, 48─49 divided 28
- customize 42─43 DOC 5─9, 16, 20, 22─25, 30,
- customized 33 35, 37
- document 1─3, 5─8, 10─11,
- 13─23, 27─38, 40, 42─43,
- ───── D ───── 45, 47─48, 51
- Database 48─49 documentation 4─6
- DBF 5, 19─21, 34, 36─37, 46, Documented 52
- 48 documents 3, 6, 22, 47
- DBI 5 doesn 19, 36, 52
- deactivate 9, 45 don 6─8, 23, 27, 29─30,
- DEF 5, 48 33─34, 43, 45, 50
- default 5, 11, 17, 31, 34, DOS 3─4, 22, 28, 40, 52
- 38, 40, 46, 49 Drinks 14, 45
- Defaults 28, 40, 48 duplicated 52
- delete 20, 25, 37, 42─43
- demonstrate 6
-
-
-
-
-
-
-
-
- 56
-
-
-
-
-
-
-
-
-
-
- ───── E ───── explained 27
- easily 46─47 extension 19, 29, 31, 33─34,
- Edit 2, 9─10, 12─13, 15, 36, 38
- 18─21, 24─26, 28, 31, extra 6
- 33─35, 37, 39─43, 45─46, extract 2─3, 7, 9─11, 13,
- 48─49, 51 15─19, 22, 28─29, 31,
- edited 10, 31, 45, 51 33─38, 42─43, 49─51
- editing 10, 33, 43 Extracted 2, 9─10, 15─16,
- elapsed 12, 18, 20, 32, 37, 39 20─21, 30─31, 33─34, 37─38,
- eliminate 1 40, 42─43, 45─46, 49─50
- eliminated 7 Extracting 18─19, 36, 45,
- eliminates 42 50─51
- encounter 48 extracts 31
- encountered 27
- enter 6─7, 9, 11, 15─17, 19,
- 22, 24, 26─27, 29, 31, ───── F ─────
- 33─34, 36, 38─39, 45 faster 19, 36
- entered 7, 13, 17, 33, 50 fastest 19, 36
- entering 8, 12, 16, 18, 20, Fatal 49
- 31─32, 35, 37, 39, 50─51 feature 2─3, 13, 22, 41
- entries 2─3, 13─14, 20─21, FEATURES 3, 27
- 24─25, 37, 44─46 feeds 6
- entry 7, 9─11, 13, 16─17, 21, fewer 50
- 23─25, 29, 32─35, 38, 44, file 2─10, 12─13, 15─26,
- 50─51 28─40, 42─43, 45─51
- equal 17, 38 filename 4, 7, 9, 15─16,
- Error 2, 15, 32, 38, 48─49 22─25, 29, 31, 34, 38, 46─51
- ESC 9 filenames 8, 12, 16, 18, 20,
- ESCape 10, 15 22, 24─25, 31─32, 34─35,
- etc 6─7, 27, 30, 42 37, 39─40, 46
- exact 4 files 3─5, 7, 11, 15, 17,
- exactly 13, 31 21─22, 24─25, 31, 37─38,
- examines 22 43, 47─48, 50─51
- examples 2─3, 5─6, 15, 24 fill 11, 17, 25, 31─32, 38
- EXE 4─5 finding 18, 35
- exist 48, 50 finds 19, 21, 35
- existing 46 finished 8, 12, 16, 18, 20,
- exists 49 26, 31─33, 35, 37, 39─40
- EXIT 40 fit 11, 17, 31, 38
- experiment 26, 50 flexibility 14, 24, 41, 44
-
-
-
-
-
-
-
-
- 57
-
-
-
-
-
-
-
-
-
-
- floppy 3 ignore 29, 34
- Format 2, 15, 48, 51 ignored 43
- formats 47 inactive 9─10, 34, 45─46
- formatting 6 included 6─7, 9, 11, 13─14,
- fourth 4 17, 30, 32─33, 38, 41─45
- frequency 3, 15, 28, 33 includes 18, 35
- frequently 33 INDEX 1─7, 9─19, 21─53
- FRM 5 indexed 3, 7, 24, 30─31, 38
- frq 33 indexes 1, 6
- Functions 28 indexing 6─8, 15─16, 22─23,
- 29─30, 34─35
- indicate 23
- ───── G ───── indicates 9
- genealogists 3 informed 8, 16
- generate 3 input 7─10, 12, 15─16, 18─23,
- generated 2 26, 29─39
- Generator 28 inserted 43
- guaranteed 18, 35 install 4
- INSTALLATION 4
- instance 10, 41, 44
- ───── H ───── INX 5, 50
- handle 3, 50 isn 10, 19, 36
- handled 6 item 11, 17, 29, 31, 38
- handles 48 items 44
- happening 19, 35
- Haruyasu 4
- hasn 25 ───── J ─────
- heading 44 Jennifer 2─3
- headings 13, 44
- helpful 19, 33, 35
- highlight 41, 43 ───── K ─────
- HLP 5, 50 keeping 27
- hopefully 3 keys 7
- hyphen 24, 41
- hyphens 24, 41
- ───── L ─────
- laptop 27
- ───── I ───── laser 7, 11, 16─17, 31, 38
- IBM 41 latest 5
- ice 2 learn 5
-
-
-
-
-
-
-
-
- 58
-
-
-
-
-
-
-
-
-
-
- legal 11, 17, 31, 38 merged 18, 35
- lets 39, 44 message 50
- levels 2─3 Messages 2, 15, 48
- LHA 4 Microsoft 3, 47
- limit 43 minimum 3, 11, 17, 32─33, 38
- Lisa 14, 44 Miscellaneous 28
- listed 2─3, 10, 13─14, 45 mistake 21
- listing 1─2, 13, 27, 33 mistakes 21
- lists 21, 46 modified 42, 51
- ll 10, 17, 23 modify 50
- load 12, 18, 26, 33, 39, 45─46 monitor 2, 15, 27
- loaded 50 Monitors 14, 27, 44
- locate 48 Monochrome 14, 44
- Locks 52 multi 5, 22─23
- longest 17, 38 Multimate 3, 47
- looks 39, 46, 49 multiple 3, 22
- lowercase 9─10, 45
-
- ───── N ─────
- ───── M ───── named 4, 12, 18, 26, 39
- machine 52 names 1─3, 5, 18─21, 28, 31,
- manual 1, 5, 13, 22, 27 34─37, 43, 45─46
- manually 20─21 narrow 50
- Margin 12, 18, 26, 32, 39 NDX 10, 12, 17─18, 26, 31─32,
- margins 11, 17, 32, 38 38─39
- mark 3, 9, 33, 41, 46 normally 6, 11, 17, 38
- marked 33 Notice 14, 21, 45
- match 11, 14, 17, 22, 30─31, numbering 25
- 38, 42─44 numeric 40
- matches 8, 16
- matching 22, 25
- maximum 11, 17, 19─20, 31─32, ───── O ─────
- 36─38, 46 occur 6─7, 15, 29, 32, 38,
- md 4 48, 50
- memory 10, 50, 52 occurred 23
- Menu 2, 4, 7, 9─10, 12─13, occurrence 1
- 15─16, 18─22, 25─29, 31, occurrences 1, 33─34
- 33─35, 37, 39─40, 45─49 occurring 33
- Menus 15, 28 omit 19, 35
- Merge 21, 37, 47 Opening 49─50
-
-
-
-
-
-
-
-
- 59
-
-
-
-
-
-
-
-
-
-
- Option 2, 7─11, 15, 17, port 39, 46
- 19─20, 24─25, 27, 29─31, precise 6
- 33─36, 38, 42─43, 45─46, 48 Prefix 23─25
- optional 6, 9, 45 prefixes 24
- Optionally 1 prepare 6
- options 1─2, 7, 19, 26, presence 9
- 29─30, 36, 51 presented 6
- original 31, 38, 47, 49 preserve 6
- output 7─12, 15─23, 26, pressing 7, 10, 43, 45─46
- 29─39, 49 previous 3, 25
- print 3, 6, 12, 18, 26, 28,
- 33, 38─39
- ───── P ───── printer 11─12, 17─18, 26, 28,
- page 6─8, 11─13, 15─18, 31, 33, 38─39, 46, 50
- 21─27, 29─32, 34─35, 38─39, printers 7, 11, 16─17, 31, 38
- 50 printing 6, 11, 17, 31, 38
- PAGENUM 25 Pro 47
- pages 7─8, 16, 22, 29, 34─35 procedures 43
- path 4 processed 8, 12, 16, 18, 20,
- PC 1─7, 9─11, 13, 15─19, 22, 25, 32, 37, 39
- 21─23, 25─32, 34─36, 38, processes 43
- 40─41, 43─53 processing 8, 10─11, 16─18,
- pci 4─10, 12, 16─18, 20, 27, 20, 22─23, 25, 31─32,
- 30, 32, 35, 37, 39, 48, 50 34─35, 37─39, 51
- pcinames 20─21 processor 12, 18, 26, 29,
- Pepsi 14, 45 33─34
- percentage 12, 18, 20, 32, processors 3, 6, 29, 34, 39,
- 37, 39 47
- perform 3, 7─8, 29─30, 40, 52 produce 1, 11, 17, 32, 38
- performed 8, 29, 34 producing 6
- performing 21 Professional 47
- Phone 52─53 prompt 4
- Phrase 2─3, 6, 13─18, 21, 23, proper 11, 17, 29, 31, 34, 38
- 28, 33─35, 37─38, 40, 43─51 punctuation 41
- phrases 2─3, 13─18, 21─22,
- 28, 33─34, 37, 43, 45, 49─51
- pieces 24 ───── Q ─────
- places 27, 50 Quick 2, 6, 15
- please 22, 25, 50 quickly 6, 13, 45─46
- popular 3, 47 quit 3
-
-
-
-
-
-
-
-
- 60
-
-
-
-
-
-
-
-
-
-
- ───── R ───── searching 44
- RAM 3 seconds 9, 12, 16, 18, 25─26,
- Rarely 52 45
- readability 24 sections 28
- recognized 19, 36 select 7─10, 12─13, 15─16,
- recommended 19, 29, 31, 18─20, 22, 24─27, 29─31,
- 33─34, 36, 38 33─34, 36─37, 39, 46─48
- recorded 7 selected 7, 11, 15, 17, 20,
- reference 1 24─25, 30─32, 36, 38─39,
- regarding 19, 36 42─43, 48─49
- reinstall 50 selecting 8, 20, 37, 45, 48─49
- Rel 47 selection 7, 10, 16, 18, 29,
- Related 3, 44 31, 33─35, 37, 39, 42─43, 47
- remains 43 selections 7, 28─29, 40, 47,
- remembers 10, 16 50
- remove 50 separate 22─25
- removed 6 separates 24
- rename 25 sequence 19, 35
- Repeatability 52 sequences 21
- requirements 2─3, 15 setting 7, 11, 16─17, 29,
- requires 6 31─32, 35, 38, 48, 51
- RESTART 25 settings 5, 11, 17, 22, 32,
- Resulting 24 38, 40, 46, 49─50
- reverse 11, 17, 32, 38, 50 shell 3
- row 19, 35 ships 43
- runs 4 significant 19, 36
- significantly 3
- skating 2
- ───── S ───── skiing 2─3
- SAM 24 skip 7, 16, 22, 27, 29, 34─35
- sample 2─3, 5, 22─26 skipped 22
- save 2, 4, 28, 40, 42, 48─49 smaller 32, 38
- saved 10 snowman 2
- saves 40 Soft 14, 45
- saving 6 Software 15, 28
- scans 19, 35 sole 22
- screen 19─20, 23─28, 36─37, 39 sorted 7, 15, 24─25, 29, 34
- Search 13─15, 34, 44─45, 50─51 spacebar 9, 24, 41, 45
- searched 25, 42─43 spaces 11, 17, 27, 32, 38
- searches 3, 13 specify 1─2
-
-
-
-
-
-
-
-
- 61
-
-
-
-
-
-
-
-
-
-
- speed 19, 36 TSR 50
- spelled 49─51 tune 9, 45
- spin 33─34 turning 27
- spinning 13 twice 21
- spinoff 2, 13, 15, 28, 33─34, typing 4
- 46
- SRT 7─10, 12, 16, 18, 22─23,
- 26, 29─35, 38─39 ───── U ─────
- starting 19, 35 un 33
- starts 29, 34 unique 3, 9─10, 13, 24, 28,
- status 8, 12, 16, 18, 20, 32, 33, 46
- 37, 39 unless 7
- store 23 UNPACK 4─5
- String 13─15, 23─24, 44─45, unpredictable 7, 15, 49
- 50─51 upper 8─9, 27, 30, 46
- Strings 14, 45 uppercase 8─10, 45
- sub 2─3, 13─14, 44 useful 22, 27, 35
- Suggestion 53 uses 27, 34, 46, 51
- Suggestions 53
- supplied 22
- supported 3, 6, 29, 34 ───── V ─────
- supports 3 valid 41
- surname 14, 19, 36, 44 versa 9, 45
- surnames 19, 36 version 18, 35, 52
- Susan 2 versions 3
- SYS 48, 51 vice 9, 45
- video 11, 17, 27, 32, 38, 50
-
- ───── T ─────
- tables 27 ───── W ─────
- takes 10, 16, 31, 37 WALTERS 2
- technique 13─14, 44─46 wants 11, 17, 31, 38
- tells 8, 12, 16, 18─20, 32, warning 49, 51
- 36─37, 39 WDB 23, 26
- text 3, 5─7, 12, 15, 18, 26, width 11─12, 17─18, 26,
- 29, 33─34, 39, 47─48 31─32, 38─39, 50
- title 7, 16, 29, 34 Wildcard 10, 12, 17─18,
- toggle 45─46 22─23, 26, 31─32, 38─39,
- toggled 9─10 49─51
- transcripts 3, 22 WILLIAMS 2─3, 21
-
-
-
-
-
-
-
-
- 62
-
-
-
-
-
-
-
-
-
-
- winter 2─3
- won 11, 17
- WordPerfect 3, 6, 47, 51
- Wordstar 3, 6, 47
- worry 6
- wouldn 41
- write 13, 33
- writers 22
-
-
- ───── Y ─────
- YOSHIZAKI 4
-
-
- ───── Z ─────
- zero 25
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
- 63
-
-
-
-
-
- Phrase Index
-
-
-
-
- ───── A ───── Edit Phrase File 13, 15, 40
- ASCII 3, 5─7, 10, 12, 15, 18, Edit Word List Filenames 34, 46
- 22, 26, 29, 33─34, 39, 47 Error Messages 2, 15, 47─48
- automatically 2─3, 6─7, 48, Examples 2─3, 5─6, 15, 24
- 50─51 Extract Capitalized Words 19,
- 28, 31, 35
- Extract Personal Names 3, 18─19,
- ───── B ───── 28, 35, 43
- BENSON, Extract Phrases 15─17, 28, 34,
- Brian 13─14, 21, 44 37, 43, 49, 51
- Courtney 14 Extract Single Words 7, 10, 13,
- Lisa 14 22, 28─29, 31, 42, 50
- Black and White Monitor 2, 15, Extracting Personal Names 18, 45
- 27
- Bug Report Form 51
- ───── F ─────
- File Menu 2, 4, 7, 10, 12─13,
- ───── C ───── 15─16, 18, 22, 25─26, 28─29,
- Copyright 2, 15, 28 31, 33─34, 37, 39, 48
-
-
- ───── D ───── ───── G ─────
- Document Format Menu 2, 15 Getting Started 4
- Go to DOS 28, 40
-
- ───── E ─────
- Edit Custom Character Set 15, ───── H ─────
- 40, 48 HELP Software 15, 28
- Edit Default Settings List
- 39─40, 46, 49
- Edit Discard Word File 15, 40, ───── I ─────
- 42, 48, 51 Installation 4
- Edit Extracted Name File 15, 20,
- 37, 40, 45
- Edit Extracted Word File 2, ───── L ─────
- 9─10, 15, 31, 33, 40, 45─46 lower case 8─10, 27, 30, 46
- Edit Include Word File 15, 40,
- 43, 48, 51
- Edit Menu 2, 9, 13, 15, 33─34, ───── M ─────
- 40, 45─46 Microsoft Word 3, 47
- Edit Personal Name File 19, 35, Multimate 3, 47
- 40, 43
-
-
-
-
-
-
- 64
-
-
-
-
-
-
-
-
-
-
-
- ───── N ───── ───── V ─────
- New Features 3 View Index on Screen 28, 39
- No Conversion 8, 30
-
- ───── W ─────
- ───── O ───── WILLIAMS, Jennifer 2
- Option Menu 2, 15 Word Frequency 3, 15, 28, 33
- Other Features 26─27 WordPerfect 3, 6, 47, 51
- Wordstar 3, 6, 47
- Wordstar 2000 3, 47
- ───── P ─────
- Phrase Index 2─3, 6, 13─14,
- 16─17, 28, 34, 37─38, 44, 49
- Print Index to Printer 28, 39
- Processing Multiple Files 22
-
-
- ───── Q ─────
- Quick Start 2, 6, 15
- Quit 3, 24
-
-
- ───── S ─────
- Save Defaults 28, 40, 48
- Single Word Index 1, 6, 9─10,
- 12, 15, 22, 25, 28─29, 31, 45
- spinoff list 2, 15, 33, 46
- Spinoff Unique Words 13, 28, 33
- System Requirements 2─3, 15
-
-
- ───── T ─────
- TEXT 3, 5─7, 12, 15, 18, 26, 29,
- 33─34, 39, 47─48
-
-
- ───── U ─────
- UPPER CASE 8─9, 30, 46
- Use Discard Word List 7─8, 30,
- 42
- Use Include Word List 7─8, 30,
- 43
-
-
-
-
-
- 65
-
-